Administrative Assistant

Job Description

Overview

We are seeking an Administration Assistant to join our team in Guaynabo, PR.

Your role

· Creates and modifies documents utilizing Microsoft Office – Word, Excel, and PowerPoint.

· Answers phones; provides back-up to receptionist or screens calls for employee(s)/manager(s) supported.

· Handles all general clerical duties, i.e. photocopying, faxing, filing, mailing.

· Processes outgoing express mail/UPS packages.

· Sets up and coordinates meetings for office staff.

· Makes travel arrangements for senior staff.

· Makes appointments and manages senior staff calendars.

· May help out with business functions, e.g., planning and setting up room for meetings, luncheons, or presentations.

· Processes vendor invoices and employee expense claims to be sent for payment by AP.

· Maintains recurring internal reports, such as timesheets, overtime logs, etc.

· May enter data into electronic spreadsheets or databases.

· May do light bookkeeping and other basic accounting-related or project-related tasks.

· Orders supplies from appropriate vendor at the direction of the Supervisor.

· Performs such other assignments as the Supervisor may deem necessary from time to time.

About you

· High school diploma (or equivalent) plus two years related experience OR an Associates Degree in a related administrative field is required.

· Work Experience with Microsoft Office Applications.

· Must have demonstrated organizational skills; the ability to provide complex, confidential administrative support in a high-profile environment with tact.

Rewards & benefits

At AtkinsRéalis, our values—Safety, Integrity, Collaboration, Innovation, and Excellence—are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.

Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here .

About AtkinsRéalis

We’re, AtkinsRéalis a world class engineering services and nuclear organization. We connect people, data and technology to transform the world’s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We’re committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

Expected compensation range is between $24.00 - $26.44 hourly depending on skills, experience, and geographical location.

AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability.

Please review AtkinsRéalis’ Equal Opportunity Statement here .

AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Unless expressly authorized by AtkinsRéalis, candidates may not use generative artificial intelligence tools, real-time interview coaching applications, or AI-generated responses created during the interview. Candidates are expected to accurately represent their qualifications, experience, knowledge, and abilities throughout the recruitment process. The use of unauthorized assistance, misrepresentation of credentials or experience, or any conduct that compromises the integrity of the selection process may result in disqualification from further consideration or withdrawal of an employment offer, at the discretion of AtkinsRéalis.

AtkinsRéalis is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application, interview, or selection process, please contact us at View email address on aiapply.co . Requests for accommodation will be considered in accordance with applicable law.

Note to staffing and direct hire agencies:

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency.

Worker Type

Job Type

At AtkinsRéalis , we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.