HVAC Estimating Administrative Specialist

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Job Summary:

The AC Estimating Administrative Specialist will gather and analyze financial data for the Director of AC Estimating and the VP of Internal Operations.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Gather and analyze estimating bid tracking, personnel productivity and budgets.
• Be responsible for the assignment of workflow within the Department.
• Arrange meetings with team members, sales personnel and company management.
• Monitor and respond to energy calculation related emails.
• Update daily tracking sheet with project status, assigned tasks and productivity.
• Support the team in maintain a high level of professionalism and efficiency.
• Maintain accurate records of incoming and outgoing communications, energy calcs, bids etc.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite or similar software.
• Ability to keep financial and internal reports confidential.

Education and Experience:

• 2 years of related experience required.
• College degree preferred but not required

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.