Executive Assistant

Executive Assistant

Department:


Business Operations

Employment Type:


Full Time

Location:


SF / Boston / Remote (USA)

Description

We are seeking a proactive and highly organized Executive Assistant to support our executive leadership team. This role is crucial in ensuring smooth day-to-day operations, enabling leadership to focus on strategic initiatives. The ideal candidate thrives in a fast-paced environment, excels at problem-solving, and has a keen eye for detail.

What You'll Be Doing

• 
  
  
  Executive Support
  
  
  : Manage complex calendars, coordinate meetings, and prioritize executive schedules to maximize efficiency.
  
  



• 
  
  
  Communication & Coordination
  
  
  : Act as a key liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
  
  



• 
  
  
  Meeting & Event Management
  
  
  : Plan and execute leadership meetings, prepare agendas, take minutes, and track action items to ensure follow-through.
  
  



• 
  
  
  Travel & Expense Management
  
  
  : Arrange domestic and international travel, accommodations, and itineraries while managing expense reporting.
  
  



• 
  
  
  Project & Office Management:
  
  
  Assist in special projects, including research, presentations, and operational initiatives to support business objectives.
  
  



• 
  
  
  Confidentiality & Discretion
  
  
  : Handle sensitive company information with the highest level of professionalism and confidentiality.
  
  



• 
  
  
  Management of Travel Logistics
  
  
  : management of executives travel arrangements, scheduling, and calendaring (both personal and professional)
  
  

What We're Looking For

• 
  3+ years of experience as an Executive Assistant, ideally in a SaaS, tech, or startup environment.
  
  



• 
  Exceptional organizational and time-management skills, with the ability to anticipate needs and proactively address challenges.
  
  



• 
  Strong written and verbal communication skills; ability to craft professional correspondence and presentations.
  
  



• 
  Tech-savvy, with proficiency in Google Workspace, Slack, Zoom, and project management tools (e.g., Linear).
  
  



• 
  Ability to juggle multiple priorities and work under pressure while maintaining a high level of accuracy. Occasional availability on weekends may be necessary.
  
  



• 
  A strong sense of discretion and professionalism when handling confidential matters.
  
  



• 
  Experience managing travel logistics, expenses, and supporting C-level executives.
  
  

Why Work at Recentive

• 
  
  
  Impactful Work
  
  
  : Help shape the operational strategies of top-tier sports organizations, broadcasters, and live entertainment companies through applied analytics.
  
  



• 
  
  
  Forward Thinking
  
  
  : Build analytical systems that blend creativity and rigor, combining algorithms, optimization, and real-world data to solve high-stakes problems.
  
  



• 
  
  
  Collaborative Culture
  
  
  : Join a close-knit, interdisciplinary team that values learning, experimentation, and cross-functional collaboration.
  
  



• 
  
  
  Growth & Ownership
  
  
  : Play a key role in shaping our data science practice while building next-generation tools from the ground up.