Administrative Assistant 3

Administrative Assistant 3

Senior Administrative Assistant, Research Laboratory of Electronics - Microsystems Technology Laboratories (MTL), performs complex and diverse administrative duties with minimal supervision in support of the Director and leadership team; provides comprehensive administrative coordination across multiple programs and initiatives, including MTL's international partnerships, industry collaborations, and advisory board activities; is responsible for organizing high-profile events and meetings throughout the year, including managing guest lists, agendas, logistics, and vendor coordination; and engages with faculty, students, and researchers across multiple departments, laboratories, and centers (DLCs). Key responsibilities include managing complex scheduling, travel coordination, and preparing detailed itineraries for visitors and stakeholders, including VIP delegations; supporting external sponsor engagement activities, including coordination with the Microsystems Industrial Group (MIG), executive seminars, and the annual Industrial Advisory Board (IAB) meeting; working closely with the Consortium Manager on lab-wide operational processes, including database management, mailing list coordination, and communications support such as proofreading and content development; and serving as a key resource for addressing inquiries and resolving day-to-day operational matters related to MTL activities.

Required: High School education or equivalent; a minimum of five years of administrative, office, or related experience; strong organizational skills; fastidious attention to detail and the ability to prioritize, anticipate, and initiate administrative tasks; and strong customer service orientation and interpersonal skills, work ethic, and ability to build relationships within the lab, with colleagues at MTL and RLE HQ. Preferred: Bachelor's degree and a thorough understanding of MIT administrative processes.