Administrative Coordinator

ADMINISTRATIVE COORDINATOR (Early Oncology Clinical Development)

Do you have expertise in, and passion for organization and team work? Would you like to apply your expertise to impact the Early Oncology Clinical Development team in a company that follows the science and turns ideas into life changing medicines?

At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being entrepreneurial, thinking big and working together to make the impossible a reality. If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you’re our kind of person.

An inclusive environment, we work seamlessly as one. Expanding our horizons, we unite the best from academia, biotechs and the industry. It’s by coming together and using our diverse, global knowledge that we can create the greatest and swiftest impact on disease.

Location: Boston, Massachusetts, US

Welcome to Boston, one of over 400 sites here at AstraZeneca, providing a collaborative environment where everyone feels comfortable and able to be themselves is at the core of AstraZeneca’s priorities, it’s important to us that you bring your full self to work every day.

AstraZeneca R&D in Cambridge, Mass, USA is a vibrant scientific community. The diverse make-up of our scientific teams, as well as our co-location with biotechs, results in a truly energetic culture bursting with scientific innovation. The facilities here are world-class and reflect the skills of our people. 

What you’ll do

As the Administrative Coordinator, you will primarily support Early Oncology Clinical Development members based in the U.S. at our Kendall Square, MA and Gaithersburg, MD sites, and in the U.K. at our Cambridge site, in addition to the Barcelona Spain site. You will provide PA support to Early Oncology Clinical Development Team members and be part of the Early Oncology & Precision Medicine global admin team supporting Early Oncology & Precision Medicine globally.

Responsibilities/Duties Include:

• Provide PA support to Early Oncology Senior Physicians and Clinical Scientists. This includes calendar management to schedule both virtual and face to face meetings and prioritize calendar conflicts including across multiple international time zones. It also includes making multi-location, domestic and international travel arrangements as well as expense reporting.

• Working flexibly with administrators in Early Oncology Clinical Development (UK, US and Spain) to divide task amongst the team making sure balancing the workload.

• Establish and maintain a robust professional network across administrative teams within AstraZeneca on cross-functional and cross-organizational meetings, events, processes

• Effectively lead special projects and other duties as assigned

• Manage SharePoint websites to update content on a regular basis

• Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, PowerPoint)

• Schedule candidate interviews, and handle onboarding procedures for new hires

Essential for the role

• H.S. diploma or equivalent required; college degree preferred.

• 3-5 years of administrative support experience.

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and SharePoint required.

• Experience with effectively multitasking in a fast-paced environment while maintaining confidentiality and discretion.

• Ability to prioritize time critical assignments

• Excellent team working, networking and influencing skills

• Prior experience supporting multiple functional leaders

Desirable for the role

• Relevant training, multitasking, certifications in software, and/or time management

• Strong written and verbal communication skills

• Competency with meeting logistics and virtual technologies such as MS Teams, Zoom, etc.

• Ability to work autonomously

• Efficient in supporting staff with software updates

• Strong time-management skills

Why AstraZeneca?

At AstraZeneca when we see an opportunity for change, we seize it and make it happen, because any opportunity no matter how small, can be the start of something big. Delivering life-changing medicines is about being entrepreneurial - finding those moments and recognising their potential. Join us on our journey of building a new kind of organisation to reset expectations of what a bio-pharmaceutical company can be. This means we’re opening new ways to work, pioneering innovative methods and bringing unexpected teams together. Interested? Come and join our journey.

So, what’s next!

We hope that you are a people person who likes to support various people with their different requirements and want to be part of a collaborating team. Are you the right person?

The annual base pay for this position ranges from $67,958 to $101,928. Our positions offer eligibility for various incentives—an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles. Benefits offered include qualified retirement programs, paid time off (i.e., vacation, holiday, and leaves), as well as health, dental, and vision coverage in accordance with the terms of the applicable plans.

Date Posted

Closing Date

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.