Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations near Suffern, NY. This long-term contract position is ideal for someone who is highly organized, responsive, and comfortable handling a range of clerical and front-desk responsibilities. The role will work closely with leadership, maintain administrative workflows, and help ensure the office runs smoothly each day.

Responsibilities:

• Coordinate day-to-day administrative activities to support leadership and keep business operations organized and efficient.

• Create, review, and submit purchase orders accurately while maintaining proper documentation and tracking details.

• Manage incoming calls, direct inquiries appropriately, and provide clear communication to internal and external contacts.

• Perform front-desk and receptionist functions, including greeting visitors and maintaining a welcoming office environment.

• Enter, update, and verify data in company records and administrative files with a high level of accuracy.

• Organize documents, correspondence, and office materials to improve accessibility and support ongoing business needs.

• Prior experience in administrative support, office coordination, or a similar clerical role.
• Ability to handle inbound calls effectively and route messages or requests efficiently.
• Strong data entry skills with close attention to accuracy and detail.
• Experience performing receptionist or front-office responsibilities in a detail-focused setting.
• Proficiency with general administrative office tasks, including recordkeeping and document management.
• Strong organizational and communication skills with the ability to manage multiple priorities effectively.