Accounts Payable/Accounts Receivable Administrator

CSI Sands (N.E.)operates state of the art processing facilities to produce industrial silica sand products in Brevort, MI, Buffalo, NY and Cleveland, OH.

We are currently searching for an Account Payable/Accounts Receivable Administrator to complement our team located in Buffalo, NY .

Reporting to the Financial Controller, the Accounts Payable/Accounts Receivable Administrator will be responsible for:

• Perform Accounts Payable and Administrative filing duties


• Enter Accounts Payable data


• Review bills to the company for potential errors and/or discrepancies


• Investigate and resolve billing discrepancies or misapplied payments


• Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel


• Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts


• Form payment strategies to make timely A/P payments


• Investigate payment problems while following corporate A/P policies and procedures


• Perform daily processing of financial transactions, including reviewing and reconciling billing and payments according to contracts


• Processing bills of lading/field tickets and matching to invoices


• Entering information in accounting software, submitting invoices to customers and filing, and ensuring all client requirements for billing are met


• Monitoring and reporting on job billing status, including management of unbilled bills of lading, field tickets and third-party recharges


• Maintain and update tracking spreadsheets used for billing, field tickets and other job-related information to ensure accurate accounting and analysis of jobs


• Facilitate customer invoicing process, including the compiling of backup documentation


• Communicating with field personnel to gather required information


• Communicate with clients and perform frequent collection tasks


• Assist with month end closing


• Data entry and deposits of payments


• Other duties shall be assigned as required.

Skills and Requirements:

• 2-3 years of Accounts Payable and/or Accounts Receivable experience is required.


• Excellent computer skills, specifically in Microsoft Office (Excel, Word, and Outlook).


• Experience working with Explorer Contract Manager (Eclipse) is considered an asset.


• Highly organized and able to multi-task with minimal supervision while working in a collaborative team environment


• Outstanding communication and superior attention to detail 


• Great problem-solving and decision-making skills


• Shows responsibility and confidentiality regarding work related information


• Ability to work in a growing, dynamic and changing environment 


• Optimistic attitude towards work

We encourage all who are qualified and interested to apply in confidence; however, only those in consideration will be contacted.