Executive Assistant

Job Description

Job Description

We are looking for an Executive Assistant to support a CEO in Calabasas. This long-term opportunity is ideal for a highly organized individual who can manage complex schedules, handle travel logistics, and keep executive priorities moving efficiently. The role requires sound judgment, strong communication skills, and the ability to coordinate meetings and administrative activities in a fast-paced environment.

Responsibilities:

• Manage dynamic executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments.

• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary details.

• Coordinate business travel logistics from start to finish while adapting quickly to schedule changes or urgent requests.

• Organize executive meetings by securing meeting times, preparing materials, confirming attendees, and tracking follow-up items.

• Serve as a central point of coordination for leadership-related administrative tasks, helping maintain smooth communication across teams.

• Anticipate scheduling needs and proactively adjust plans to support changing business demands and leadership priorities.

• Proven experience supporting executives or senior leaders in an administrative or executive assistant capacity.
• Strong background in calendar management with the ability to prioritize competing requests effectively.
• Demonstrated ability to book and coordinate travel arrangements with a high level of accuracy and discretion.
• Experience organizing executive meetings and managing related logistics in a detail-focused environment.
• Excellent verbal and written communication skills with strong attention to detail.
• Ability to handle sensitive information with confidentiality and exercise sound judgment.
• Proficiency with standard business software and scheduling tools used in office environments.