Project Coordinator (Associate Training & Development)

Job Title: Associate Training & Development

Location: Thousand Oaks CA – Hybrid (Can work from home but will be required to work onsite several days per month (Possibly once per week))

Duration: 6 Months with possible extension

Terms: Contract W2

Description:

Can work from home but will be required to work onsite several days per month (Possibly once per week)

Working hours: 8-5

What you will do

The Associate, Accelerating Talent, ensures the smooth, consistent, and high-quality delivery of programs that develop and support talent across the US Commercial organization. This role strengthens the employee experience by coordinating logistics, maintaining clear processes, and enabling the team’s larger strategy to come to life. Through disciplined execution, thoughtful organization, and a keen attention to detail, this individual helps create development experiences that build capability, connection, and career momentum for employees across USBO.

What we expect of you:

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is organized, thoughtful, and committed to delivering high-quality experiences that support our employees’ growth and success.

Basic Qualifications:

Bachelor’s degree and 2 years of talent management, human resources, training, administrative and/or project management experience

AND

Able to report to work onsite at Thousand Oaks campus as needed for events, meetings, or logistical support (approximately several times per month)

Preferred Qualifications:

Strong project coordination skills

Strong organizational skills and attention to detail

Strong interpersonal and communication skills (both verbal and written)

Proficiency with Microsoft Office, collaboration tools, and AI tools such as ChatGPT

Ability to work in a fast-paced environment with competing priorities

Active listener who creates a safe and respectful environment

Comfortable questioning assumptions and identifying smarter ways to work.

Experience with training, onboarding, HR, or talent development

PowerBI experience

Comfortable working across multiple enterprise systems to manage data, scheduling, assessments, reporting, and procurements.

Experience coordinating high-volume, complex scheduling

Experience facilitating trainings or meetings

Top 3 Must Have Skill Sets:

Project Coordination & Execution

Communication & Stakeholder Management

Organization, Detail Orientation & Systems Agility

Day to Day Responsibilities:

Key Responsibilities:

Program & Project Support

• Provide organized, detail-driven support for Accelerating Talent team across wide array of projects, programs, and initiatives.

• Coordinate project timelines, track progress, and proactively identify risks or gaps.

• Maintain organized digital files, trackers, and program documentation.

• Support continuous improvement by identifying inefficiencies and recommending enhancements that strengthen delivery.

• Draft or refine communications related to scheduling, logistics, program updates, and participant instructions to ensure clarity and consistency.

• Partner cross-functionally to ensure seamless execution of program logistics and onsite participant experiences.

• Provide onsite event presence including setup, materials coordination, and participant support to ensure a professional, welcoming experience.

• Submit purchase orders on behalf of the team.

• Build slides and partner on workshop content development.

Commercial Leadership Program and CORE Program Support

• Own the full interview scheduling process, coordinating hundreds of candidate interviews with multiple reviewers while maintaining structured tracking, consistent communication, and exceptional accuracy.

• Manage onsite support for summer interns, including badge setup and orientation coordination.

• Provide event operations support such as room reservations, catering requests, signage, and setup.

• Consolidate project submissions and maintain structured tracking systems.

Insights Discovery Administration

• Ensure seamless behind-the-scenes administration of Insights Discovery assessments to enable the team to conduct a high volume of workshops.

• Register participants, monitor completions, and send reminders.

• Generate team wheels and manage printing and materials for onsite sessions.

• Order assessments and maintain inventory of supplies.