Administrative Coordinator

Job Description

Job Description

Office Operations & Administrative Coordinator

Join an Award-Winning, Women-Owned Company That's Growing Fast
Location: Gates, NY (100% In Office)

Are you the kind of person who loves bringing order to chaos?

Do you thrive when every day looks a little different? Are you energized by keeping people organized, solving problems before they happen, and being the person everyone depends on?

If so, we'd love to meet you.

TES Staffing is partnering with one of Rochester's fastest-growing, women-owned businesses to find an exceptional Administrative Coordinator who wants more than "just another office job."

This is an opportunity to join an organization that has built an incredible reputation, not just for the work they do, but for how they treat their employees. The company has been recognized as one of New York's Best Places to Work, one of the region's fastest-growing privately held companies, and a Women Business Enterprise of the Year. Their people-first culture, commitment to continuous improvement, and strong leadership have fueled tremendous growth over the past decade.

This isn't a role where you'll spend your day filing paperwork.
You'll become the operational hub that keeps the business running smoothly.

What You'll Do
Every day is different, but you'll spend your time:

• Greeting clients, vendors, and visitors while creating an exceptional first impression
• Managing incoming calls and directing communications professionally
• Supporting multiple departments with administrative projects and day-to-day operations
• Coordinating company meetings, events, training sessions, and employee activities
• Managing office supplies, budgets, vendors, and shipments
• Helping coordinate company-wide training initiatives
• Maintaining reports, spreadsheets, SOPs, organizational charts, and company records
• Supporting marketing initiatives, customer testimonials, website updates, and social media projects
• Helping organize employee appreciation events, holiday celebrations, birthdays, and culture-building activities
• Looking for ways to improve processes and make everyone's job easier

We're Looking For Someone Who...

• Loves being organized
• Takes ownership without waiting to be asked
• Notices the small details others miss
• Can juggle multiple priorities without feeling overwhelmed
• Enjoys helping people
• Communicates professionally and confidently
• Is naturally curious and enjoys learning new things
• Wants to build a long-term career with a growing company

Qualifications

• Previous administrative or office coordination experience
• Strong Microsoft Office skills (Word, Excel, Outlook)
• Comfortable learning new software and technology
• Excellent written and verbal communication
• Exceptional organizational and multitasking skills
• High attention to detail
• Ability to prioritize independently and think critically

Experience supporting HR, marketing, event coordination, accounting, CRM systems, or training initiatives is a plus, but not required.

Why People Love Working Here
This company believes culture isn't something you talk about, it's something you live.

Their core values include:

• Always Do the Right Thing
• Exceed Expectations
• Care Passionately
• Be Quick Yet Thorough
• Have Fun & Enjoy Life

They've built a workplace where people are supported, encouraged to grow, and genuinely enjoy coming to work. The leadership team invests heavily in employee development, collaboration, and celebrating wins together. The company has earned recognition as one of New York's Best Workplaces and continues to experience impressive year-over-year growth.

Benefits

• Competitive compensation – Starting at $40-45k
• Medical, dental, and vision insurance:
• • 100% Employer-Paid Health Insurance (for employee coverage)
  • 401(k) with Company Match
  • Generous Paid Time Off
  • Professional Development
• Stable, growing organization with long-term career advancement

Company Description

TES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together!

Company Description

TES Staffing is a regional staffing and HR services company. We work with Western NY's top companies to offer our applicants a wide variety of choices when looking for their next career opportunity. We will work with you to identify your strengths and try to match you up with the right job opening we have at that point in time. We look forward to working with you and cannot wait for you to create your future together!