Warehouse Administrative Specialist

We’re looking for motivated, engaged people to help make everyone’s journeys better. Position is responsible for confirming the receipt of product and/or services at the Field Unit level in SAP. Annual Hiring Range/Hourly Rate: $22.00 Per Hour Benefits Paid time off 401k, with company match Company sponsored life insurance Medical, dental, vision plans Voluntary short-term/long-term disability insurance Voluntary life, accident, and hospital plans Employee Assistance Program Employee Discounts Free hot healthy meals for unit operations roles Main Duties and Responsibilities: Responsible for matching the SAP PO (hard copy) with the receiving vendor paperwork Once the paperwork is matched the receiver will bring up the PO in SAP (electronic copy) and document by each item quantity received Communicate discrepancies between SAP PO and inbound paperwork from supplier to the unit buyer Submit request for new SAP item numbers to SAP coordinator based on discrepancies found on between SAP PO and inbound paperwork Update standard PO price & vendor item numbers on Info records for non-electronic suppliers as needed Compare the price on the SAP PO for each item to the price on the receiving documents. Communicate discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function) Organize and prepare (based of requirements) unit invoices to Datamatics as per company policy Be the unit's liaison with Datamatics to answer any questions on the unit’s behalf Manage unit’s PO’s system within SAP to ensure all are accounted End of month duties include accounting for the unit’s expenses using the tools available Work with the physical inventory team to ensure accurate and timely entry of physical inventory data Assist SAP coordinator in month end MF47 clearing Act as the backup in the daily inventory back flush process as needed. Qualifications Education: High School graduate or GED required Work Experience: 2 years of clerical or data entry experience required Technical Skills: (Certification, Licenses and Registration) Basic computer skills Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork Good verbal, written communication skills Self starter with good attention to detail and excellent organization skills Strong math skills Good problem solving skills Language / Communication Skills: Excellent oral and written communication skills Ability to communicate with multiple employees in a fast paced environment Job Dimensions Geographic Responsibility: Unit Type of Employment: full-time Travel %: none Exemption Classification: non-exempt Internal Relationships: employees at all levels in the unit External Relationships: vendors Work Environment / Requirements of the Job: Normal office environment Budget / Revenue Responsibility: (Local Currency) Organization Structure Direct Line Manager (Title): Mgr, Ops or General Manager Dotted Line Manager (Title, if applicable): 0 Number of Direct Reports: 0 Number of Dotted Line Reports: 0 Estimated Total Size of Team: 2 gategroup Competencies Required to be Successful in the Job: Thinking – Information Search and analysis & problem resolution skills Engaging – Understanding others, Team Leadership and Developing People Inspiring – Influencing and building relationships, Motivating and Inspiring, Communicating effectively Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus Demonstrated Values to be Successful in the Position Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone: We treat each other with respect and we act with integrity We communicate and keep each other informed We put our heads together to problem solve and deliver excellence as a team We have passion for our work and we pay attention to the little details We foster an environment of accountability, take responsibility for our actions and learn from our mistakes We do what we say we will do, when we say we are going to do it We care about our coworkers, always taking an opportunity to make someone’s day better The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. gategroup is an equal opportunity employer committed to workforce diversity. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status or other category under applicable law. For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: We anticipate that this job will close on: 07/16/2026 For California Residents, please click here to view our California privacy notice. If you want to be part of a team that helps make travel and culinary memories, join us! gategroup is the global leader in airline catering, retail-on-board and hospitality products and services. gategroup provides passengers with superior culinary and retail experiences, leveraging innovation and advanced technology solutions. Headquartered in Zurich, Switzerland, gategroup delivers operational excellence through the most extensive catering network in the aviation industry, serving passengers from over 200 operating units in over 60 countries/territories across all continents. We work in an exciting industry – fast-paced and ever-changing. Industry trends and customer expectations are constantly evolving and it is critical that we are agile, innovative and ready for change - and our people are our driving force. We offer attractive opportunities to be part of this fast-paced and truly international working environment. For further information, please visit