Office Administrator

20 Majors, LLC is seeking a reliable, organized, and proactive Office Administrator to support the daily administrative needs of the Juno Beach office and broader Nicklaus organization. This role will be responsible for keeping office operations organized, assisting with routine finance and vendor administration, coordinating meetings and events, maintaining records, and providing general support across the finance, licensing, marketing, and leadership teams.

The ideal candidate is professional, detail-oriented, comfortable managing a variety of administrative tasks, and able to communicate effectively with internal team members, vendors, licensees, and outside service providers. This is a hands-on support role and is not intended to serve as a controller, accountant, or strategic finance position.

• Serve as the primary day-to-day administrative resource for the Juno Beach office.
• Maintain a professional, organized, and well-functioning office environment, including office supplies, shared spaces, mail, deliveries, equipment, and vendor coordination.
• Coordinate calendars, meetings, conference calls, travel arrangements, and meeting logistics for leadership and team members as needed.
• Prepare basic correspondence, meeting agendas, notes, and other administrative materials.
• Maintain organized electronic and physical files, including corporate records, vendor information, contracts, insurance documentation, and other business records.
• Assist with business license renewals, insurance administration, office service providers, and other recurring corporate administrative requirements.
• Coordinate with outside vendors, landlords, IT providers, payroll providers, and other professional service partners as needed.
• Handle sensitive business and employee information with professionalism and discretion.
  

• Assist with Accounts Payable administration by collecting invoices, confirming coding and approvals, maintaining payment trackers, and coordinating with the finance team and outside accounting providers.
• Support Accounts Receivable administration by preparing invoices, tracking outstanding payments, and maintaining organized billing records.
• Assist with expense report collection, credit card receipt tracking, and basic expense documentation.
• Maintain organized vendor files, W-9s, payment details, and other supporting documentation.
• Assist with bank deposit documentation, payment confirmations, and routine financial recordkeeping.
• Support the preparation of information requested by the finance team, outside accountants, auditors, tax advisors, or banking partners.
• Help maintain basic budget, expense, and cash tracking schedules under the direction of finance leadership.
  

• Assist with employee onboarding and offboarding, including coordinating paperwork, equipment, office access, and employee records.
• Maintain organized personnel files and administrative documentation.
• Coordinate with external payroll, benefits, and HR providers on routine employee administration.
• Help administer office policies, employee communications, and general workplace needs.
  

• Assist in collecting and organizing licensee sales reports, royalty reports, and related supporting materials for review by the licensing and finance teams.
• Maintain organized files for licensing agreements, contract summaries, renewal calendars, and key administrative dates.
• Assist with planning and logistics for company meetings, trade shows, partner visits, and events, such as the Jack Nicklaus Brand Council or PGA Show.
• Coordinate attendee lists, travel details, catering, meeting materials, event supplies, and follow-up communications as needed.
• Provide general support for special projects across finance, licensing, marketing, and corporate operations.
  

• Identify practical ways to improve office organization, administrative workflows, file management, and recurring processes.
• Assist leadership and team members with ad hoc administrative requests.
• Perform other duties as assigned to support the continuity and efficient operation of the organization.
  

Education: Associate degree required; bachelor’s degree in Business Administration, Accounting, Finance, Communications, Hospitality, or a related field a plus.

Required Experience:

• 3+ years of experience in office administration, executive support, bookkeeping support, operations coordination, customer service, or a related professional administrative role. Experience supporting senior leadership, managing vendors, coordinating meetings or events, and handling confidential business information is strongly preferred.

Technical Skills:

• Comfortable using Microsoft Office and Google Workspace, including Outlook/Gmail, Word/Docs, Excel/Sheets, PowerPoint/Slides, and calendar tools.
• Basic Excel skills, including maintaining trackers, sorting/filtering information, and simple formulas.
• Ability to learn accounting, expense management, file-sharing, CRM, and project-management systems as needed.

Core Competencies:

• Strong organizational skills and attention to detail.
• Professional written and verbal communication.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Dependable follow-through and ability to manage routine tasks without extensive supervision.
• Friendly, service-oriented approach with internal teams, guests, vendors, and external partners.