Accounts Payable (AP) Specialist

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COMPANY OVERVIEW

Hunt Electric Corporation is a national design build electrical contracting firm grounded in the simple, powerful concept of performing efficient, quality work. We value trust, relationships, performance, reward, safety, and diversity . Our loyalty is to our clients, our communities and our employees in more than 40 states. We offer a competitive compensation and benefits package including:

We are continually seeking individuals who are passionate about the electrical design and construction industry who want to contribute to our company growth. If you are passionate, love what you do and hold yourself to a standard of excellence, we want to hear from you!

ROLE AND RESPONSIBILITIES

The Accounts Payable (AP) Specialist is responsible for the payment of goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and processed into our accounting system. The main focus of this position is on vendor statement reconciliation.

• Reconciles vendor statements to accounting system to verify all liabilities are properly recorded. Researches any discrepancies and resolves. Verifies open balances match vendor statement and researches any discrepancies and resolves.
• Contacts vendors to request statements. Uploads vendor statements into accounting system.
• Understands sales tax rules and properly requests the tax exempt certificates for sales and use tax through internal process.
• Works with vendor contacts, to identify and resolve any missing/ disputed invoices or errors in billing.
• Processes approved weekly and monthly check runs with various payment methods along with recording and delivery of lien waivers.
• Requests and logs vendor payment methods changes with our partner Corpay/Nvoicepay.
• Reviews weekly Outstanding checks and unprocessed Mastercard transactions reports, contacts vendors if closing in on stale dates to avoid refund payments.
• Responds timely to internal and external payment questions.
• Works both independently and as a member of the accounting and finance team to meet department reporting goals and deadlines.
• Other duties as assigned.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• High school diploma or equivalent required.
• Associate or vocational degree preferred.
• Two to four years' previous accounting or related experience.
• Ability to communicate professionally with internal and external customers both verbally and in written correspondence.
• Ability to follow up on pending issues.
• Ability to multi- task as well as meet deadlines and department goals while maintaining a proactive and positive attitude.
• Ability to work in a fast pace, high volume environment.
• Must be detail oriented, adaptable to change, and willingness to learn new upload technology.
• Proficiency in Microsoft Office Suite, especially Outlook and Excel.
• Expert 10 key by touch.
• Strong analytical skills.

PHYSICAL REQUIREMENTS

• This job operates in a professional office environment.
• This role regularly uses standard office equipment such as computers, cell phones, filing cabinets, photocopiers and fax machines.
• This position requires the ability to lift file folders and open file cabinets.
• Employees are frequently required to sit, stand, and occasionally required to bend, kneel, reach, stoop, or crouch.
• This position may occasionally lift up to 10 pounds.