Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a collaborative accounting team in Florida. This contract opportunity with potential for a long-term role is well suited for someone who values precision, enjoys managing invoice activity from start to finish, and can keep pace in a deadline-driven environment. The person in this role will help ensure vendor obligations are handled accurately, records remain audit-ready, and cross-functional partners receive timely support.

Responsibilities:
• Manage the accounts payable cycle from invoice intake through final disbursement, ensuring timely and accurate completion of each step.
• Examine vendor invoices for completeness, confirm general ledger coding, and verify that required approvals are in place before processing.
• Reconcile invoices against purchase orders, checking rates, quantities, and agreed terms to resolve discrepancies before payment.
• Execute a steady weekly payment volume, including ACH transactions and check processing, while meeting established deadlines.
• Coordinate and complete scheduled check runs each week with close attention to accuracy and supporting documentation.
• Handle recurring, high-volume vendor billing and assign expenses to the appropriate cost centers or accounts.
• Respond to questions from vendors and internal teams related to invoice issues, payment timing, and account details.
• Maintain well-organized payable files and provide documentation support for audits, reporting needs, and other accounting initiatives.
• Contribute to special projects and provide additional accounting assistance as business needs evolve.• At least 2 years of recent experience performing full-cycle accounts payable responsibilities.
• Demonstrated accuracy in invoice review, account coding, and payment processing within a high-volume setting.
• Working knowledge of accounting software; experience with Tyler Technologies Munis is highly valued.
• Intermediate Microsoft Excel skills with the ability to manage spreadsheets and review financial details efficiently.
• Familiarity with purchase order matching and resolving invoice discrepancies in a structured workflow.
• Ability to manage repetitive transactional tasks while maintaining strong attention to detail.
• Effective communication, organization, and time management skills for working with vendors and internal stakeholders.