Administrative Assistant

Administrative Assistant

Medical Communication

Duarte, California, US

• Added - 06/07/2026

Pay Rate Low: 26 | Pay Rate High: 29

We are seeking an experienced Administrative Assistant to support multiple leaders within a fast-paced healthcare environment. This position requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities while providing high-level administrative support.

Location: Duarte, CA (Onsite)

Pay: $26.00–$29.00/hour

Type: 2-Month Contract with Possible Extension

Shift: 40 hours/week, 1st Shift, Onsite

Key Responsibilities

• Manage complex calendars and coordinate meetings and interviews

• Schedule appointments and maintain multiple executive calendars

• Update and format PowerPoint presentations

• Organize and maintain electronic files using SharePoint

• Answer phones, greet visitors, and provide general administrative support

• Coordinate catering and order meals for business meetings, physician lunches, and special events

• Prepare documents, correspondence, spreadsheets, and reports

• Conduct internet research and assist with various administrative projects

• Support multiple supervisors in a fast-paced office environment

Qualifications

• 5–10 years of administrative assistant experience supporting multiple leaders

• Strong experience with complex scheduling and calendar management

• Excellent written and verbal communication skills

• Highly organized with exceptional attention to detail

• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook

• Experience using SharePoint for electronic document management preferred

• Previous healthcare or HR administrative experience is a plus but not required

• Ability to work independently and effectively manage competing priorities

This job description is a complete list of all desired skills, but not all are required. We strongly encourage candidates who have some of the skills to apply. We look forward to a conversation to learn more about you!

INDBH

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.