Accounts Payable Coordinator

Accounts Payable Specialist

Ranken Jordan is dedicated to delivering services to patients with complex medical needs, including infants, children, and adolescents.

Key Responsibilities

• Receive, review, validate, and process vendor invoices in accordance with company policies and procedures.
• Ensure proper coding, approvals, and documentation for all accounts payable transactions. Process weekly check runs and patient refunds. Upload payment files to bank.
• Reconcile vendor statements and investigate discrepancies to ensure accurate account balances.
• Respond promptly to vendor and internal inquiries regarding invoice and payment status.
• Maintain vendor records, including W-9 documentation, bank information, and contact details.
• Monitor accounts payable aging and assist in resolving outstanding items.
• Support month-end and fiscal year-end activities by preparing accruals, reconciliations, and requested reports.
• Assist with preparation and distribution of annual 1099 reporting.
• Identify opportunities for process improvements and support automation initiatives within the AP function.
• Collaborate with Purchasing, Finance, and operational departments to resolve payment and purchase order issues.
• Reconcile corporate credit card transactions, review supporting documentation for accuracy, prepare monthly credit card expense allocations and enter approved transactions in Great Plains.
• Perform other duties and special projects as assigned.

Education and Experience Required

Associate degree in Accounting, Finance, Business Administration or related field; equivalent combination of education and experience may be considered.

Minimum of 2 years of accounts payable, accounting, or finance-related experience.

Experience working with accounting or ERP systems.

Proficiency in Microsoft Office applications, particularly Excel.

Knowledge of 1099 reporting requirements and vendor management processes.

Experience with automated invoice processing and workflows preferred.

Knowledge, Skills, And Abilities

Knowledge of invoice processing, payment methods, reconciliations, and vendor management.

Excellent organizational and time management skills with the ability to handle multiple priorities.

Proficient in Excel, including basic formulas, sorting, and filtering.

Effective written and verbal communication skills.

Strong problem-solving and analytical skills.

Customer service orientation with the ability to build positive vendor and stakeholder relationships.

Ability to meet established deadlines while maintaining a high level of accuracy.

Ability to research, analyze, and solve discrepancies efficiently.

Ability to adapt to changing business needs and process improvements.

Leadership Expectations

Taking ownership of assigned responsibilities and following through on commitments in a timely and accurate manner.

Demonstrating professionalism, integrity, and sound judgment in all interactions with vendors, team members, and leadership.

Serving as a trusted resource and subject matter expert for accounts payable processes and procedures.

Building positive working relationships across departments to facilitate effective communication and problem resolution.

Identifying opportunities to improve processes, increase efficiency, and reduce errors.

Proactively addressing issues and escalating concerns appropriately while offering potential solutions.

Physical Demands

Physical Requirements - LBS - % of Time Spent - Physical Requirements - % of Time Spent

Carrying - Choose an item. - 10% - Sitting - 90%

Lifting - Choose an item. - 10% - Standing - 10%

Pulling - Choose an item. - 0% - Pushing - 0%

Pushing - Choose an item. - 0% - Climbing - 0%

Bending - 0%

Writing/Typing - 100%

Grasping

Other (Specify)

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.