Administrative Specialist II

Administrative Specialist IIPosition DetailsPosition Title - Administrative Specialist IIDivision/College - Vice Provost for Strategic Enrollment ManagementDepartment - Academic Support ProgramsLocation - MoscowPosting Context Statement - This position performs a variety of support duties for the Vandal Success Center (University Advising and Academic Support Programs). This role is key to supporting the smooth operation of the department, including coordinating office workflow and communications, as well as overseeing the hiring, training, and scheduling of front desk staff, and other administrative tasks. Located in the ISUB on U of I's Moscow campus, this position offers a dynamic and supportive work environment within a student services team dedicated to fostering student success.Position Overview - The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.Duties may include:Compose, proofread, edit and distribute a variety of business documents and routine reportsMaintain schedules and event calendarsCoordinate logistics for regular travel and meetingsCollect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in dataReview internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records managementGreet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individualsManage inventoryOther duties as assignedUnit URL - Vandal Success | University of IdahoPosition QualificationsRequired Experience - One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer serviceUsing computer software and applications for word processing, spreadsheets, email and internet researchBalancing a workload of assigned tasks to meet multiple deadlinesRequired Education - High School Diploma or equivalentRequired Other - NoneAdditional Preferred - Experience supervising staff, students, and/or volunteersExperience collecting and compiling dataExperience using computer information systems that manage an organization's finances, business processes and/or recordsPhysical Requirements & Working Conditions - NoneDegree Requirement - Listed degree qualification is required at time of hirePosting InformationFLSA Status - Non-ExemptEmployee Category - ClassifiedPay Range - $21.00 per hour or higher DOEType of Appointment - Fiscal YearFTE - 1Full Time/Part Time - Full TimeFundingA visa sponsorship is available for the position listed in this vacancy. - NoPosting Date - 08/17/2026Closing DateOpen Until Filled - YesSpecial Instructions to Applicants - This position is posted as open until filled, however, applications submitted on or before August 23, 2026 will receive priority consideration. Position will remain open until a suitable pool of candidates is identified.Applicant Resources - Check Statement - Applicants who are selected as final possible candidates must be able to pass a criminal background check.EEO Statement - The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.Applicant DocumentsRequired DocumentsResume/CVList of ReferencesOptional DocumentsCover Letter/Letter of ApplicationSupplemental QuestionsRequired fields are indicated with an asterisk (*).* How did you hear about this employment opportunity?Academic CareersAssociation of Public and Land Grant Universities (APLU)ChronicleFacebookHigherEd/Academic ImpressionsHigher Ed JobsIdaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)Indeed.comInside Higher EdLinkedInNewspaperOther VenueProfessional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)University of Idaho WebsiteUniversity of Idaho Daily RegisterUniversity of Idaho EmployeeWord of MouthMilitaryjob.comDSPSjobs.comHigher Education Recruitment Consortium (HERC)* Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question)* Are you currently authorized to work in the United States of America?YesNo* Do you now, or in the future require sponsorship through the University of Idaho to continue working in the United States?YesNo* What is your highest level of completed education?High School Diploma or GEDAssociates DegreeBachelors DegreeMasters DegreePhD* Required Qualification: Please describe how you have gained at least one year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service. (Open Ended Question)* Required Qualification: Please describe your experience using computer software and applications for word processing, spreadsheets, email and internet research. (Open Ended Question)* Required Qualification: Please describe your experience and process for balancing a workload of assigned tasks to meet multiple deadlines. (Open Ended Question)* Preferred Qualification: Please describe your experience supervising staff, students, and/or volunteers. (Open Ended Question)* Preferred Qualification: Please describe how you obtained experience collecting and compiling data. (Open Ended Question)* Preferred Qualification: Please describe any experience you may have using computer information systems that manage an organization's finances, business processes and/or records. (Open Ended Question)