Administrative Assistant

Job Description

Job Description

We are looking for an experienced and dependable Administrative Assistant to support a busy office in Missouri. This Contract position is ideal for someone who brings strong organizational skills, a welcoming presence, and the ability to keep daily operations running smoothly. The role offers the opportunity to contribute across front-office support, coordination tasks, and administrative recordkeeping within the real estate and property industry.

Responsibilities:
• Welcome visitors and provide attentive front-desk support while helping create a positive office experience.
• Sort and distribute incoming mail and packages, and maintain accurate tracking for outgoing shipments.
• Organize meetings, office gatherings, and employee activities to support an efficient and engaged workplace.
• Coordinate facility and maintenance requests to help ensure the office remains functional and well maintained.
• Review and monitor Certificates of Insurance in Yardi, including following up on expired documentation and updating records.
• Update spreadsheets and perform data entry for insurance records, office documentation, and other administrative reports.
• Maintain inventory for office supplies and place orders to keep essential materials stocked.
• Keep shared spaces such as the kitchen and common areas neat, organized, and ready for daily use.
• Assist with internal communications, training-related materials, signage updates, and additional administrative projects as needed.• Prior experience in an administrative assistant, receptionist, or office support role.
• Strong customer service skills with the ability to interact professionally in person and over the phone.
• Proficiency in data entry and maintaining accurate records and spreadsheets.
• Comfortable handling inbound calls, mail distribution, and general front-office responsibilities.
• Highly organized with the ability to manage multiple priorities and meet deadlines.
• Experience with office coordination tasks such as supply management, meeting support, and shipment tracking.
• Familiarity with Yardi or similar property management software is preferred.
• Reliable communication skills and a collaborative approach to supporting team operations.