Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Project Coordinator to support project teams within a busy construction environment in Oakdale, Minnesota. This Long-term Contract position is ideal for someone who enjoys keeping operations organized, managing documentation, and helping project managers stay on track across changing priorities. The person in this role will handle a wide range of administrative and project support tasks, working closely with teams involved in drywall and painting projects. Success in this position will come from strong time management, attention to detail, and confidence using construction-related software and office tools.

Responsibilities:

• Support project managers with day-to-day administrative coordination, helping maintain order across active construction projects.

• Enter budget details and other project information into company systems with a high level of accuracy.

• Maintain records in Sage 100 and assist with reporting activities needed for project tracking and oversight.

• Organize certificates of insurance, bid bonds, and project folders so key documentation is complete and easy to access.

• Participate in regular team meetings to track open items, confirm next steps, and help keep project activities aligned.

• Monitor checklists and project documentation to ensure required materials have been received or requested when missing.

• Provide administrative support to teams working on drywall and painting-related projects, adjusting to shifting weekly priorities.

• Use tools such as Microsoft 365, Adobe, Autodesk, and Procore to manage information, documents, and coordination tasks.

• Experience in administrative support, project coordination, or office operations, preferably within construction or a related industry.
• Strong organizational skills with the ability to manage multiple priorities and adapt to changing weekly tasks.
• Proficiency with Microsoft 365 and Adobe for document preparation, communication, and file management.
• Hands-on experience with Sage 100 for data entry, budget updates, or record maintenance.
• Ability to prepare, review, and organize project documentation such as insurance certificates, bid-related records, and status reports.
• Solid time management skills and careful attention to detail in a fast-paced work environment.
• Familiarity with construction project workflows or exposure to contractor operations is highly preferred.
• Working knowledge of Autodesk or Procore is an advantage.