Administrative Assistant

In-person Local Administrative Coordinator for HortScience | Bartlett Consulting | Berkeley, CAHortScience | Bartlett Consulting is seeking a Full-Time Administrative Coordinator to support the daily operations of our Berkeley office. We are looking for an organized, reliable, and self-motivated professional with strong administrative, bookkeeping, and customer service skills.As part of a small consulting team, you will play a key role in office administration, financial support, client coordination, and project tracking while working closely with the H|BC Manager and consulting staff.Benefits$28.00 - $30.00 per hour, based on education, experience, and skills. We offer competitive compensation, as well as:A safety-first culture and professional workplaceAdvancement opportunities - we promote from withinMedical, dental, vision, life, and disability insurance401k retirement planPaid time off and holidaysBonus programResponsibilitiesWork ScheduleMonday through Friday8:00 AM to 5:00 PMFull-time, in-office position located in Berkeley, CAKey ResponsibilitiesManage daily office operations, phones, visitors, mail, filing, and suppliesMaintain client and employee recordsProcess accounts receivable and accounts payableGenerate invoices, track payments, and assist with collectionsSupport payroll, expense reporting, and timesheet trackingPrepare monthly financial reports and budget trackingMaintain client and project filesAssist with contracts, W-9s, and Certificates of Insurance (COIs)Package and ship project samples as neededCoordinate with vendors and service providersQualificationsEducation and experienceHigh school diploma is required; B.S. or A.A. degree highly preferred.A minimum of one year's work experience in office/administrative/bookkeeper setting.Computer skillsStrong computer skills: able to create and manage electronic files, communications, and maintain records electronically.Experience with QuickBooks Online preferredStrong knowledge of Microsoft 365, SharePoint, and Teams as form of internal communicationsPersonal and physical requirementsExcellent verbal and written communication skills; able to communicate effectively with clients and staff.Ability to work independently, maintain confidentiality, and manage multiple prioritiesStrong sense of customer service and cooperative approach to client interaction.Good organizational skills: able to manage time, meet deadlines, keep records and documents organized.Intelligent, reliable, self-motivated.Work and interact with people with integrity and honesty.Be able to maintain confidential information.The F. A. Bartlett Tree Expert Company is an Equal Opportunity and E-Verify Employer.Location : NameBerkeleyLocation : State/ProvinceCACategoryAdministrative/Customer ServiceLatest Post Date: englishcareers8/27/2026TypeRegular Full-Time