Office Manager & Assistant to the CEO (US)

Office Manager in New York WeWard is the app that rewards you for walking and turns everyday steps into real-life rewards, connections, and positive impact. Our mission is to help people move more, feel better, and make movement meaningful. Today, we are trusted by 25M+ users worldwide, with a fast-growing, international team and offices in Paris and New York. Our ambition is to build the world's leading movement-and-rewards platform, scaling globally while using technology, data, and smart incentives to drive lasting behavior change and wellbeing at scale. About the Role Your Mission Create an exceptional workplace experience in New York As our Office Manager in New York, you'll play a central role in making our New York office a welcoming, well-functioning, and vibrant place to work. You'll manage all things related to office life, team events, and onboarding while also supporting Yves, our CEO & Co-founder, with select administrative and logistical tasks. If you thrive on autonomy, have a knack for creating structure, and love bringing people together, this role is for you! Your impact/responsibilities As an Office Manager & EA to the CEO in New York, you will oversee: Office Management Be the go-to person for anything office-related in New York: space, supplies, snacks, maintenance, comfort, and daily well-being. Manage relationships with all office vendors and service providers (cleaning, deliveries, snacks, utilities, security, etc.): pay suppliers, review invoices, and reconcile receipts. Monitor office budgets and expenses, and track receipts or invoices when needed. People Experience & Onboarding Welcome all new teammates & prepare their welcome kits, badges, computers, and any role-specific tools before their arrival. Coordinate first-day onboarding with the HR team: organise a breakfast & first lunch, for example. Organize offboarding logistics when team members leave, taking the lead of our platform (Justworks). Own the monthly payroll process for the US team: review timesheets, bonuses, and ensure data accuracy in collaboration with Justworks and the finance team. Manage employee benefits administration, including healthcare, insurance, and any other perks or coverage programs, ensuring timely enrollment, changes, and renewals. Team Events & Culture Plan and execute local team events: afterworks, communal lunches, team buildings, holiday parties, and more, ensuring everyone feels included and connected. Support the organization of company-wide events (e.g. annual seminar), including travel logistics if needed. Financial & Administrative Operations Prepare and deliver a monthly financial report for the NY office (expenses, budgets, forecasts). Propose and manage cash optimization strategies, including short-term treasury placements and liquidity tracking. Collaborate with our external accountant to ensure timely tax filings, payroll declarations, and proper record-keeping. Maintain relationships with banking partners and ensure smooth account operations. Support bookkeeping and documentation for audit and compliance needs. Executive Assistant Support to the CEO Coordinate travel arrangements, event participation, and other logistics linked to the CEO. Manage a wide range of delegated administrative and financial tasks with high attention to detail and timely execution. Ensure the CEO remains focused on strategic priorities. Proactively manage the CEO's calendar, optimizing for focus, productivity, and alignment with business priorities. Act as the main point of contact for external accountants, legal advisors, and financial partners regarding filings, reporting, and compliance. Support the organization and oversight of executive-level investment activity and documentation, in close coordination with relevant advisors. Assist with the preparation and submission of corporate and administrative declarations. Our commitments SUCCEED You'll join a team of passionate people who share values of ambition and determination TRUST We give you real autonomy, trusting you to reach your goals in your own way EXPLORE You'll grow in a culture that's constantly evolving and curious about what's next PROGRESS We'll support you through challenges, learn from mistakes, and move forward together SMILE And every day, you'll be part of a fun and positive environment where humor is always welcome Preferred Experience What We're Looking For You're the perfect match if You are based in New York City (or have significant prior professional experience in NY) You are fluent in both French and English: our HQ is in Paris and daily collaboration with the French team is a core part of this role. You have 3 years of experience in an office manager, admin, or EA role ideally in a start-up or fast-paced environment. You have adaptation skills and flexibility to accompany and implement change in a constantly evolving scaleup. You bring strong interpersonal skills: you're warm, trustworthy, and great at creating a positive vibe. You're tech-savvy and quick to learn new tools (Google Workspace, Notion, Slack, etc.). You're eligible to work in the U.S. If this sounds like you, we'd love to meet you. What We Offer Top tier earnings : dive into a role offering a competitive salary range, with bonuses and stock options Health insurance fully covered with Aetna (including Dental and Vision) Global work culture : at least one visit per year to get chances to work from our stylish Paris office Work-Life balance : work remotely up to 2 days per week 25 days of PTO + federal holidays Commuter benefits : we utilize pre tax dollars that are deducted directly from your paycheck, allowing you to get to work with a little less effort 401k Plan : with a 2% employer match, 2 years graded vesting Recruitment Process 30-min intro call with Kanaath, our Talent Acquisition Specialist informal discussion to get to know each other, discuss your background, expectations, and introduce you to WeWard 1-hour interview with Yves, our CEO + an asynchronous practical case study - focused on your expertise + get to know our CEO. Office tour to meet other team members. And if it's a match Welcome to the adventure!