Executive Assistant to 2 Senior Executives
Career Source Group, LLC
Executive Assistant to 2 Senior Executives
A premier, boutique global investment firm is seeking an exceptional, proactive Executive Assistant to support two dynamic, collaborative senior leaders, including the General Counsel. This position is ideal for a high-initiative administrative professional who excels as a strategic partner. The ideal candidate will serve as a true co-pilotmanaging up, establishing efficient workflows, anticipating needs, and proactively keeping operations running smoothly. Additionally, you will serve as a core culture carrier, partnering closely with the firm's administrative team on firm-wide events, service days, and annual meetings.
Location: NYC (Madison Square Park area) Work Arrangement: Hybrid typically 3 days/week in-office; offering additional remote flexibility when executives travel or are out of office. Hours: Monday Friday, 9:00 AM 5:00/5:30 PM (responsiveness for urgent after-hours needs)
Key Responsibilities include:
- Provide seamless, high-touch support to the 2 senior executives, managing heavy Outlook calendar coordination and scheduling, domestic and international travel logistics, and expense reports in Concur.
- Build structured processes for legal/compliance team
- Proactively take tasks off executives' plates.
- Assist with contract administration and document management.
- Serve as a liaison with internal teams, external stakeholders, and third-party partners.
- Work collaboratively alongside an administrative team
Ideal Candidate Profile & Qualifications
- 4+ years as an EA, Legal Assistant, or Senior Admin supporting executive leadershippreferably within a law firm, consulting or financial services environment.
- High proficiency in MS Office (Outlook, Teams, SharePoint), Adobe, DocuSign, and Concur/expense platforms. Experience with legal billing software or contract management systems is a plus.
- Exceptionally detail-oriented, adaptable, and self-motivated. You possess a responsive mindset rather than a strict "clock-in/clock-out" approach.
- Warm, personable, and confident interfacing with stakeholders at every level with utmost discretion and sound judgment.
Please submit your resume to apply!
Career Source Group, LLCVacancy posted 21 hours ago
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