OFFICE ADMINISTRATOR IV

Office Administrator IV

The Office of Inspector General is seeking to hire an energetic and detail-oriented office administrator to supervise the clerical sub-units of the Administrative Support Pool. OIG ensures individuals with disabilities and mental illness receive the best programs and services through DHS by investigating all allegations of abuse and neglect to ensure their health and safety.

Position Overview

• Serves as administrator for the Administrative Support Pool for the Office of Inspector General (OIG).
• Serves as a working supervisor.
• Prepares weekly and monthly management reports for OIG.
• Conducts clerical staff meetings and provides ongoing training of clerical staff regarding agency policy and procedures for the Administrative Clerical Pool Unit.
• Works on the procurement of agency wide service contracts.
• Attends supervisory meetings regarding policies and procedures and implementation of new programs, etc.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of two (2) years of study at a secretarial/business college and two (2) years of office experience OR completion of high school and four (4) years of Office Assistant experience OR four (4) years independent business experience.

Preferred Qualifications

• Two (2) years of experience utilizing program operations and policies for a human services organization.
• Two (2) years of experience utilizing office procedures and programs for a public or private organization.
• Two (2) years of experience maintaining and storing office records and documents.
• Two (2) years of experience with office administration, including timekeeping, invoicing, shredding, inventory and the ordering of office supplies and equipment.
• Two (2) years of experience operating manual and automated office equipment.
• Two (2) years of experience preparing and disseminating reports containing sensitive information.
• Two (2) years of experience directing and supervising the work of clerical support office staff.

Work Hours: 8:30am-5:00pm, Monday-Friday, 1 hour unpaid lunch.

OIG / Central / Packard Headquarter Location: 901 E Southwind Rd, Springfield, Illinois, 62703

About the Agency

The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick days annually (Sick days carry over from year to year)
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: