Document Controls Specialist

WSP / PARSONS BRINCKERHOFF

Document Control Specialist

WSP is seeking a Document Control Specialist to join our Project Controls team. This is a position located in either Texas/Arkansas/Louisiana locations.

Duties and Responsibilities:

Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
Work within the existing Electronic Document Management System (EDMS).
Knowledge of document management process, procedures, and systems.
Provide Document Management support to the entire project team.
Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
Process Incoming/Outgoing documentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
Familiar with the Submittal and RFI Packages Procedure and Processes.
Work with project department leads to ensure timely processing of documentation.

Minimum Qualifications:

Bachelor's Degree or equivalent experience
3-5 years of project experience in a Document Control or similar role, working in transportation infrastructure development or the construction industry.
Must have experience with Microsoft Office
Experience with SharePoint, Bluebeam and Microsoft 365 is preferred.
Excellent organization, coordination, and prioritizing skills.
Strong reading, comprehension, and written retention skills.
Exhibit good problem solving skills and superior attention to details.
Exceptional client relations and customer service skills.
Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
Ability to work in a team or independently in a multi-disciplinary team environment.
Maintain confidentiality at all times.
Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol and harassment policies.

Apply

Vacancy posted 4 days ago

Similar jobs that could be interesting for youBased on the Document Controls Specialist in Baton Rouge, LA vacancy

Document Control Specialist
$70k - $100k
...Job Description Job Description Job Title: Document Control Specialist Location: Baton Rouge, LA; On-site FLSA Classification Non-Exempt Job Description: Orbital Engineering, Inc. is seeking a Document Control Specialist to support our organization...
Suggested
Contract work
Temporary work
For subcontractor
Work at office
Remote work
Orbital Engineering, Inc.
Baton Rouge, LA
21 days ago
Document Controller
...Location 11585 Lake Sherwood Avenue North,Baton Rouge, LA, 70816,United States WHAT WE NEED: Document Controller The Document Controller is responsible for managing the document control process within the organization. This role involves overseeing the creation, revision...
Suggested
Work experience placement
Work at office
Shift work
Kids For The Future
Baton Rouge, LA
4 days ago
Document Control Clerk
...A leading engineering firm is seeking candidates for a Document Control position in Plaquemine, Louisiana. You will be responsible for managing document processing, ensuring quality of work, and utilizing software such as Microsoft Office and SharePoint. The ideal candidate...
Suggested
Work at office
Tata Consulting Engineers
Plaquemine, LA
4 days ago
Office Administrator
$18 per hour
...Office Administrator role. This position manages essential product documentation, freight tracking, and administrative workflows. Pay:... ...-FRIDAY 8:00AM-5:00PM Primary Duties - Document Control: Maintaining product test reports, heat/lot traceability...
Suggested
Permanent employment
Temporary work
Work at office
Monday to Friday
Express Employment Professionals Defunct
Baton Rouge, LA
4 days ago
Documentation Specialist
$36.06 - $40.87 per hour
...Assists with the development of various documentation products in support of assigned program/project system. Collaborates with appropriate team members to develop required documentation materials (end-user manuals, technical documents, graphics, etc.). Ensures all developed...
Suggested
Contract work
Work at office
ASM Research, An Accenture Federal Services Company
Baton Rouge, LA
1 day ago
Administrative Assistant
$19 per hour
...maintain electronic and paper records. * Create, edit, and format Microsoft Word documents and Excel spreadsheets, including formulas, tables, and reports. * Maintain document control, including product test reports, heat/lot traceability documentation, and...
Hourly pay
Full time
Work at office
Immediate start
Monday to Friday
Shift work
AMMON Staffing
Baton Rouge, LA
1 day ago
Patient Records Coordinator
$34.11k - $52.44k
...healthcare. Job Description Summary: Organizes patient documentation in advance of claim preparation, notifies reimbursement of missing... ..., citizenship status according to the Immigration Reform and Control Act of 1986, sex, sexual orientation, gender identity, age,...
Full time
Flexible hours
Option Care Health
Baton Rouge, LA
1 day ago
Underwriting Assistant
$24 - $31 per hour
...Position Summary The Property and Casualty Underwriting Coordinator is responsible for maintaining comprehensive documentation related to insurance applications and underwriting submissions. The role coordinates the renewal process and underwrites individual insurance...
Hourly pay
Full time
Work experience placement
Ryan Specialty
Baton Rouge, LA
4 days ago
Office Clerk
...stability and security. Apply today! RESPONSIBILITIES Deliver clerical support (e.g., light typing of recurring litigation documents, etc.) File records alphabetically, numerically, or chronologically Retrieve documents (e.g., letters, memoranda, reports,...
Full time
Work at office
Local area
Remote work
Relocation
Relocation package
Kmrg
Baton Rouge, LA
1 day ago
Trauma Registrar 1
Trauma Registry RegistrarThis position is accountable for the collection, completion, and verification of the accuracy of all patient data collected for the Trauma Registry data collection system. The Registrar creates and maintains clinical and statistical data, AIS coding...
Internship
Live in
Franciscan Missionaries of Our Lady Health System
Baton Rouge, LA
5 days ago
Registrar
Coordinator - RegistrarThe Coordinator in the Curricula & Course Management Division is responsible for coordinating the course section build for sections with special requirements. The Coordinator will also manage student and faculty accommodations, publish and maintain...
Interim role
Work at office
Immediate start
Louisiana State University
Baton Rouge, LA
4 days ago
School Registrar
$17 - $20 per hour
...Responsibilities: Manage the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes, and transfer of records documents/processes. Ongoing keep the academy leadership and appropriate GH employees apprised of the current enrollment status through...
Hourly pay
Full time
Work at office
Great Hearts Online
Baton Rouge, LA
5 days ago
Assistant Registrar
...information systems. Identify opportunities to automate processes and improve operational efficiency. Assist in developing and documenting business processes and system procedures. 10% Customer Service, Collaboration, and Other Responsibilities Serve as a...
Full time
Work at office
Flexible hours
Louisiana Community and Technical College System
Baton Rouge, LA
15 hours ago
School Registrar
$17 - $20 per hour
...Responsibilities:Manage the annual enrollment and waitlist cycles, including late enrollment and withdrawal processes, and transfer of records documents/processes.Ongoing keep the academy leadership and appropriate GH employees apprised of the current enrollment status through...
Hourly pay
Work at office
Great Hearts Academies
Baton Rouge, LA
4 days ago
Office Assistant
$37k - $41k
...calls and general inquiries Assist with scheduling, appointments, and calendar coordination Prepare, organize, and maintain documents and office records Handle email correspondence and routine communications Assist with data entry and updating internal information...
Full time
Work at office
Alphabe Insight Inc
Baton Rouge, LA
3 days ago
Office Clerk
$13.5 per hour
Description Westaff is hiring for Office Clerical associates for upcoming temporary assignments in Baton Rouge, LA! Pay rate: $13.50 Duties include: Answer multi-line telephone and screen and route as needed; Greet guests with friendliness...
Full time
Temporary work
Work at office
Monday to Friday
Westaff
Baton Rouge, LA
3 days ago
OFFICE ADMINISTRATOR
...and assist customers, visitors, and vendors Provide general office and clerical support, including filing, mailing, copying, and document management Create, edit, and prepare correspondence, reports, meeting minutes, and internal materials using Microsoft Office Maintain...
Work at office
Monday to Friday
Superior Van & Mobility
Baton Rouge, LA
5 days ago
Mail Handler - No Experience Required
$23.47 - $38.62 per hour
Role Overview USPS is actively accepting applications for Mail Handler Assistants nationwide. This position is open to candidates of all experience levels, with comprehensive training provided to help you succeed. Join a dynamic work environment where you will interact...
Hourly pay
Flexible hours
Postal Recruiters
Baton Rouge, LA
15 hours ago
Real Estate Office Assistant
$35k - $45k
At PINO & Associates, we move fast, operate at a high level, and hold a high standard for everything we do. This is not your typical operations role... and it’s not for everyone. We are looking for a highly organized, proactive, and dependable Operations Coordinator to...
Work at office
PINO & Associates Real Estate
Baton Rouge, LA
3 days ago
Mail Processor - No Experience Required
$23.47 - $38.62 per hour
Role Overview USPS is accepting applications for PSE Mail Processing Clerks nationwide. This role is vital to ensuring the timely and accurate processing of mail. USPS provides comprehensive training to help you succeed, even if you have no prior experience. Position...
Hourly pay
Postal Recruiters
Baton Rouge, LA
15 hours ago
Secretary
...staff; and represents the Department in all interactions. Creates documents such as memos and other correspondence and generates reports... ...of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate...
Work experience placement
Work at office
Local area
Immediate start
Ochsner Health
Baton Rouge, LA
1 day ago
Clerical Support Medical Assistant (MA)
Join Our STAT Home Health Team Today!STAT Home Health is hiring for a Full-Time Clerical Support Medical Assistant position!Why Join Us?At STAT Home Health, we invest in our people through an Employee Stock Ownership Plan (ESOP) — a unique benefit that makes you a true...
Full time
Work at office
The Carpenter Health Network
Baton Rouge, LA
2 days ago
Patient Coordinator
$15 - $18 per hour
At Aspen Dental, we put You first, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career...
Full time
Flexible hours
Night shift
Aspen Dental
Baton Rouge, LA
1 day ago
Patient Access Coordinator
Why Us:With a mantra of Empowering Human Potential, Hanger, Inc. is the world's premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. Hanger...
Work at office
Local area
Hanger
Baton Rouge, LA
3 days ago
Patient Access Coordinator
Patient Access CoordinatorThe Patient Access Coordinator functions as the initial contact for all incoming patients to the Student Health Center (SHC), including students, spouses, employees (for worker's compensation injuries), campus visitors, and others participating...
Work at office
Night shift
Louisiana State University
Baton Rouge, LA
2 days ago
Patient Access Coordinator
Mary Bird Perkins Cancer Center Job OpportunityMary Bird Perkins Cancer Center is Louisiana's leading cancer care organization, caring for more patients each year than any other facility in the region. And with strategic hospital and physician partnerships, we are delivering...
Private practice
Work at office
Mary Bird Perkins Cancer Center
Baton Rouge, LA
2 days ago
Executive Assistant
...spouse, ensuring business and personal commitments are properly reflected and communicated.Prepare executive summaries, briefing documents, and reports for leadership and customer meetings.Support the preparation of customer presentations, proposals, and other business...
Work at office
Load Star
Baton Rouge, LA
5 days ago
Administrative Assistant
...delivery or shipping. Receives into P21 all incoming packing lists. Closes and balances the cash drawer daily. Inventory control, helping with cycle counts. Help on any projects after all purchasing and receiving duties are done. Any other purchasing needs...
Work at office
Local area
Flexible hours
Purvis Industries
Baton Rouge, LA
3 days ago
Administrative Assistant
Now Hiring: Administrative AssistantLocation: Baton Rouge, LA Pay Rate: $18.00 – $19.00 per hour Day Shift: 7:30 AM – 4:30 PMThe Master of Multitasking Has Entered the Chat Ready to take your admin skills to a place where they actually shine? As an Administrative Assistant...
Hourly pay
Weekly pay
For contractors
Work at office
Local area
Immediate start
Day shift
Staffmark
Baton Rouge, LA
2 days ago
Administrative Assistant
Administrative Assistant TRC Companies, Inc. is seeking an Administrative Assistant in our Baton Rouge, La. office. The Office Assistant is responsible for performing clerical support for the staff while providing excellent customer service to people both inside and...
Full time
Temporary work
Part time
Work at office
Local area
TRC Companies
Baton Rouge, LA
5 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Document Controls Specialist. Be the first to apply!