Administrative Assistant

Job Description

Job Description

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to management team as well as field service mechanics.  Your responsibilities will include answering phone calls, scheduling service, accounts receivables with some payables. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 

Responsibilities 

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a service calendar
• invoicing, payment processing, billing & accounts payable
• Write emails and corresponding with customers
• Assist with some reports 
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• MUST have QuickBooks experience
• Excellent computer skills and knowledge of Microsoft Word and Excel
• Highly organized with excellent time management skills and the ability to prioritize tasks