Administrative Assistant II

Administrative Assistant II

Pay Rate: $25.00/hr. Location: Pittsburgh, PA Area Code: 412 ZIP Code: 15272 Start Date: Right Away Keywords: #PittsburghJobs; #AdministrativeAssistantjobs

Benefits:

• On the job training, with cross training for other skilled positions and opportunities for advancement.
• The aerospace business is growing and we are continually training and promoting up from within.
• Medical, Dental, Vision, Retirement savings options, tuition reimbursement, performance increases and career advancement.
• Award winning team with exceptional work environment.
• Six Paid Statutory Holidays after 90 days probationary period.
• One Week Paid Vacation Bonus after six months / 1960 regular hours.
• Weekly pay by direct deposit.
• Performance Reviews (and compensation reviews)

Job Description

Position Summary: The Senior Executive Administrator provides high-level administrative and operational support to Client's Chief Financial Officer (CFO), and Director of Investor Relations. This role is responsible for managing complex calendars, coordinating investor and executive activities, arranging domestic and international travel, processing expenses, and supporting critical Investor Relations and Finance initiatives.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of handling confidential information with professionalism and discretion. This individual will serve as a key partner to senior leadership and interact frequently with internal stakeholders, investors, analysts, and external business partners.

Key Responsibilities

• Executive Support
• Manage complex and frequently changing calendars for senior Finance and Investor Relations leaders.
• Coordinate meetings, conference calls, and executive events across multiple time zones.
• Prepare meeting materials, presentations, agendas, and executive correspondence.
• Support special projects and administrative initiatives for Finance leadership.
• Travel and Expense Management
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, visa requirements, and detailed travel itineraries.
• Process and reconcile executive expense reports in accordance with company policies.
• Manage invoices and purchase requests through company procurement and payment systems.
• Investor Relations Support
• Manage investor conference schedules, analyst meetings, non-deal roadshows, and investor visits to Client headquarters.
• Coordinate logistics and communications for investor events and earnings-related activities.
• Assist in preparing presentations, briefing materials, spreadsheets, earnings support packages, and executive communications.
• Support interactions with analysts, shareholders, and external stakeholders as directed by the Investor Relations team.
• Earnings and Financial Reporting Support
• Assist with the preparation and coordination of quarterly earnings activities.
• Support document compilation, distribution, and administrative coordination for Investor Relations and Finance teams.
• Coordinate with Finance, Audit, Legal, and other internal partners to ensure timely completion of key deliverables.
• Office and Facilities Coordination
• Serve as a point of contact for visiting executives, employees, analysts, and investors.
• Coordinate office logistics, workspace moves, supply management, and facility-related requests.
• Support planning and execution of onsite meetings and executive events.
• Administrative Operations
• Maintain confidential records and sensitive business information with the highest degree of discretion.
• Identify opportunities to improve administrative processes and organizational effectiveness.
• Provide back-up support for other executive administrative professionals as needed.

Qualifications

* 5+ years of executive administrative support experience, preferably supporting senior leaders in a corporate, finance, investor relations, or professional services environment.

* Proven ability to manage multiple priorities in a fast-paced environment with limited supervision.

* Strong organizational, planning, and time-management skills.

* Exceptional attention to detail and commitment to accuracy.

* Excellent written and verbal communication skills.

* Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word.

* Experience coordinating complex domestic and international travel arrangements.

* Ability to exercise sound judgment and maintain strict confidentiality.

* Demonstrated professionalism and strong interpersonal skills when working with executives and external stakeholders.

* Experience with expense management and procurement systems (e.g., Concur, Procurement-to-Pay) preferred.

* Comfortable working in a hybrid work environment.

Preferred Attributes:

• * Experience supporting C-suite executives.
• * Exposure to Investor Relations, Finance, Accounting, Treasury, or Corporate Governance functions.
• * Strong event coordination and executive meeting management experience.
• * Highly proactive, resourceful, and solutions-oriented with a strong customer-service mindset.