Office Manager (Onsite - New York)

Office Manager (Onsite - New York)

Octave is seeking a highly organized, proactive, and detail-oriented Office Manager / Executive Assistant to support executive leadership, Investor Relations activities, and day-to-day office operations in our Midtown Manhattan New York office. This will be an onsite role and will serve as a key partner in ensuring seamless office functionality, executive coordination, investor event support, and an exceptional in-office experience for employees and visitors.

Key Responsibilities:

• Manage complex calendars, travel arrangements, expenses, and scheduling for executive leadership and Investor Relations activities
• Coordinate meetings and events, including room bookings, catering, visitor registration, AV setup, and overall logistics
• Partner closely with the Head of Investor Relations and Executive Assistants to the CEO/CFO to align schedules and support investor-related meetings and events
• Support investor events hosted in the New York office, including planning, coordination, and onsite execution
• Oversee day-to-day office operations, including supplies, inventory, vendor coordination, shipping/receiving, and space management
• Manage office access, visitor badging, and communication with building management
• Coordinate catering and dining arrangements while ensuring timely setup and support during meetings and events
• Handle office communications, administrative requests, and general support for employees, visitors, and vendors
• Track invoices, purchase orders, and office-related expenses and budgets
• Maintain a professional, organized, and fully operational office environment while supporting ad-hoc business needs as they arise

Education / Qualifications:

• Ability to work onsite 5 days a week in our Midtown Manhattan New York office
• Flexibility to support extended hours during high-volume meeting or event days
• Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Exceptional attention to detail and problem-solving abilities
• Professional, customer-service-oriented mindset with a proactive approach
• Ability to work independently while collaborating effectively across teams and leadership levels
• Proficiency with Microsoft 365, scheduling platforms, video conferencing tools, and general office technology

About Octave:

Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build, Operate and Protect - where performance, safety, and reliability are non-negotiable and failure is not an option. Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most. Octave has more than 7,000 employees in 45 countries.

Why work for Octave?

All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world. Everyone is welcome At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all. Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.