Documentation Specialist

Descriptions:

• Responsible for maintaining essential contract documents/data in the contract database & building/maintaining hard copy contract files to be in compliance with Corp. Purchasing, Finance, & OEC Compliance policies.
• Must be able to use critical thinking skills to work independently under minimal direction from management to evaluate, manage, & prioritize contract processing tasks from pre-negotiated contracts through completion.
• Must be able to work with multiple complex computer programs to complete the contract execution process within departmental timelines & within auditable standards.
• Responsible for compliance with applicable Corporate & Divisional Policies & procedures.
• Demonstrates operational knowledge of the applicable SOPs & practices required to effectively process clinical contracts.
• Provides guidance/information & answers to technical & non-technical questions regarding contracting process.
• Effectively works to resolve problems within clinical/functional area.
• Position Scope: Requisition processing of Purchase Order (PO)/PO creation, including a solid understanding of any auditable documentation needed for PO.
• Recognize & resolve vendor management issues to maintain system integrity (e.g., wrong supplier chosen by requisitioner).
• Comprehending fundamental contract content & purpose to verify that the requisition was created properly & independently make the decision to reject or approve.
• Verification of insurance certificates, diversity documentation, & CIA required documentation & ability to obtain necessary documentation if not provided.
• Independently approve PO's for service agreements within delegated limits.

Qualification :

• HS Diploma and a degree or 0-2 yrs. of experience
• Strong computer skills to work with complex databases
• Functional understanding of the contract types, process flows, & business unit needs.
• Skills include independent/critical thinking, teamwork, attention to detail, time mgmt., strong communication skills (verbal & written), & a high level of customer service.

Benefits:

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance : Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.