Clerk, Accounts Payable I

Job Description

Job Description

CLERK, ACCOUNTS PAYABLENON-EXEMPT

TITLE OF IMMEDIATE SUPERVISOR:DIVISION:

ACCOUNTING MANAGERACCOUNTING

POSITION OBJECTIVE/SUMMARY:

The Accounts Payable Clerk, will be an integral member of the Accounting team that is responsible for providing accurate financial information. In this role, you will perform the day to day processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date and accurate manner.

MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION:

• Requires a minimum AA degree and/or its equivalent with a minimum 3 years of experience in Accounts Payable in a non-profit environment
• Dexterity to operate a typewriter, computer and other office equipment
• Microsoft Office (intermediate/advanced skills with Excel is highly desired)
• Abila Non-Profit Accounting (formerly Sage MIP)
• 10-Key by touch is required

GENERAL STATEMENT OF FUNCTIONS:

• Match, enter, process/post, and pay invoices in a timely manner
• Ensure that the final A/P packages are complete and are in compliance with applicable Federal, State, and local regulations as well as with company policies and procedures
• Process check requests with proper G/L coding and payments through manual checks, bank-issued checks or ACH and using the Positive Pay process
• Maintains account payable files
• Provide accurate data entry and general ledger coding (if necessary) to all vendor disbursement activity for multiple programs
• Act as the first line of internal control for cash disbursements by ensuring invoices are approved by proper authorized personnel
• Follow up on stale checks/outstanding checks with vendors as needed
• Handle vendor relations/discrepancies/credit memo/follow-up
• Solve problems and resolve outstanding issues as they arise
• Process and mail vendor checks on a timely basis
• Timely resolve inquiries from vendors and multiple entities, including correspondences via phone, fax and E-mail
• Assist in special projects and year-end audit schedule preparation
• Research and respond to internal and external inquiries related to accounts payable and various expense reports
• Perform other duties as assigned by the Accounting Manager and the CFO
• Perform all work with accuracy and under the specific instructions given by the Accounting Manager and/or CFO
• Focus on continued process improvement and increased efficiency