Office Assistant

Hacienda La Puente Unified School District is an equal opportunity employer. Under general supervision of an administrator or supervisor, this position performs a wide variety of clerical work. Responsibilities Enters and calculates data to generate reports. Communicates via email, phone, or in person with members of the public, employees, and other individuals providing answers to questions, disseminating or explaining information, receiving information, and addressing routine complaints. Retrieves, copies, compiles, collates, laminates, distributes, recycles, and shreds various documents and materials. Operates various office machines such as photocopiers, scanners, fax machines, voicemail systems, and personal computers. Operates software systems to input data and generate reports. Files digital/paper documents, and creates digital/paper file folders. Administers routine first aid to students and staff. Notifies parents of ill or injured students. Answers, screens, and refers telephone calls, and takes messages. Stuffs, sorts, and prepares outgoing mail for pickup. Prepares correspondence, memos, reports, requisitions, work orders, and other related materials from verbal or written instructions. Gathers information from a variety of sources. Assists in the preparation of large mailings. Opens, time‑stamps, and distributes office mail. Orders, receives, sorts, distributes, and maintains inventory of supplies. Other Related Duties May assist in enrolling and registering students, and filling out paperwork. May dispense medication according to physician instructions and District policy. May provide written and oral translation for non‑English speaking individuals. May receive and record fees, and prepare receipts. Performs other related duties as directed. Qualifications High school graduation or equivalent educational proficiency. Six months of clerical experience. Knowledge of modern office practices, telephone etiquette, filing and record‑keeping techniques, correct English usage, basic first aid, and Microsoft Office applications. Ability to operate a computer and appropriate software, understand and interpret written material, communicate orally, type rapidly and accurately, establish cooperative working relationships, manage time and prioritize tasks, follow policies and procedures, work under stress, listen attentively, maintain detail and quality, understand attendance, punctuality, meet customer needs, and work as part of a team, ensuring safety procedures. Benefits Paid holidays: up to 16 holidays per year (depending on months worked). Paid vacation: prorated based on hours and months worked per year. Health benefits: medical, dental, vision, and life insurance for 35+ hours per week; partial benefits for part‑time employees. Retirement: Public Employees’ Retirement System (PERS) for positions 20+ hours per week. Paid sick leave: earned based on paid status, with full‑time employees earning 12 days per fiscal year. Equal Employment Opportunity Hacienda La Puente Unified School District prohibits unlawful discrimination against, and/or harassment of, District employees and job applicants on the basis of race, color, national origin, ancestry, religion, age, marital status, pregnancy, physical or mental disability, veteran status, gender, gender identity, sex, or sexual orientation. #J-18808-Ljbffr Hacienda La Puente Unified School District