Executive Assistant

Executive Assistant

Candidates often screen themselves out of job applications if they do not meet all the qualifications. So, please apply if you're excited about a role at EUV Techwe would love to see your application.

At EUV Tech, we enable the frontiers of semiconductor manufacturing and material science through the development of world-leading extreme ultraviolet and soft x-ray instrumentation and techniques. EUV Tech stands at the forefront of the next era in advanced semiconductor manufacturing, delivering new and innovative solutions worldwide.

If you are looking to push the limits of cutting-edge technology in an impactful role with a talented team, we would love to hear from you!

About the Role

The Executive Assistant (EA) will be onsite, performing a broad range of complex and diverse administrative tasks for the CEO, COO and CTO. The EA will plan, organize, and oversee the day-to-day activities of the executives, relieving the executive of administrative detail, and acting as the primary liaison and first point of contact representing the executive. This position has significant external contacts at all levels and requires an advanced level of tact, hospitality, confidentiality, and discretion.

The EA will manage the CEO, COO and CTO's calendars, arrange travel, coordinate meetings and conference logistics, and other key administrative needs. The position will also serve as a backup to the Office Administrative Assistant(s) as needed. The EA will apply advanced knowledge and skills in administrative functions and exercise discretion and sound judgment while adhering to professional standards and EUV Tech's policies and procedures.

Your Role

• Serves as the primary point of contact for the executives, independently managing access to their time and ensuring they meet their responsibilities and deliverables in an organized fashion, based on an in-depth understanding of their priorities and role.
• Coordinates the executive's activities, including complex calendar management, travel arrangements and associated logistics.
• Manages executive support services, including purchasing, shipping, and scheduling, while planning and overseeing all logistical aspects of complex meetings and workshops, coordinating with internal and external stakeholders as needed.
• Under limited supervision, establishes priorities and manages multiple projects to completion amid frequently shifting demands.
• Anticipates and tracks key dates, events, and associated action items; follows up with appropriate parties on behalf of the executives to ensure deadlines are met.
• Manages and reconciles executives' expense reports; works closely with Finance to track spending and ensure appropriate reporting.
• Assists in coordinating agendas for executive team meetings, board meetings, and off-sites, and provides backup administrative support for all-staff meetings.
• Coordinates visitor and guest logistics, including site access and travel, ensuring not only efficiency but also an elevated, hospitality-focused experience that exceeds expectations.
• Assists with reference list preparation for scientific and technical publications, including citation formatting and ensuring consistency prior to submission.
• Willingness to work outside of normal business hours, if needed.
• Other duties as assigned.

Qualifications (Required)

• BA/BS degree and/or a 5+ years of relevant operational, program management, or administrative experience.
• Demonstrated extensive high-level administrative experience supporting executive level individuals.
• Demonstrated experience in successfully managing logistical arrangements for meetings and events.
• Proven success in working collaboratively across teams and/or departments at all levels to secure and coordinate needed support and services.
• Excellent verbal and written communication skills, including editing and proofreading.
• Excellent planning and organizational skills; superb attention to detail.
• High level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
• Demonstrated problem-solving ability.
• Ability to multitask, adapt to changing priorities and meet deadlines; must be able to work independently in a busy environment with numerous interruptions.
• Advanced proficiency of Google Workspace, Microsoft365, and virtual collaboration platforms such as Zoom.
• Expertise in administrative systems and business practices.
• Ability to design, build, and manage spreadsheets to accurately track and manage data.
• Excellent time-management and task-management skills; ability to work effectively and stay focused in an environment with a variety of interruptions and distractions.
• Strong interpersonal skills, with the ability to establish and maintain cooperative working relationships across multi-functional groups; ability to proactively anticipate needs and actively listen.

Qualifications (Bonus to Have)

• Experience working with scientific/engineering/technical staff in a diverse work environment
• Experience in coordinating virtual conferences or workshops

Position Details

The annual base salary range for this full-time position is $100,000-$120,000 + bonus + benefits. Our salary ranges are determined by role, level, and EUV Tech's location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the respective role. Within the range, individual pay is determined by the following factors: job-related skills, experience, and relevant education or training.

The Perks

Joining EUV Tech means being part of an innovative start-up culture in Martinez, CA. We have a supportive environment and a convenient reverse commute from the Bay Area. We're a vibrant collective of individuals who celebrate our achievements while valuing each team member's unique contributions.

Added Benefits of Joining Us at EUV Tech:

• Enjoy complimentary on-site lunches, coffee, drinks, and snacks as part of our commitment to a positive workplace experience
• We provide comprehensive healthcare coverage for employees and their families, along with generous time-off policies that recognize the importance of work-life balance
• We are committed to your professional growth, offering opportunities for development and advancement