Administrative Assistant

Job Description

Job Description

Donald Smith Company is hiring a full-time Administrative Assistant in Headland, AL .

Donald Smith Company is a family-owned and operated water well drilling and pump repair company that has been in business for over 80 years .

As an Administrative Assistant , you will provide administrative and clerical support to department managers and staff while helping keep day-to-day operations organized and efficient. The ideal candidate is professional, dependable, organized, and comfortable working in a fast-paced environment.

• Answer phone calls, emails, and other correspondence
• Schedule appointments, meetings, and events
• Maintain calendars, records, files, and confidential documents
• Prepare letters, proposals, reports, spreadsheets, and other business documents
• Manage office supplies and assist with ordering materials
• Perform data entry, filing, photocopying, scanning, and other administrative tasks
• Coordinate communication between staff, clients, customers, and management
• Maintain confidentiality and handle sensitive information professionally
• Provide general administrative support to department managers and staff as needed

• High school diploma or equivalent; additional administrative training is a plus
• Minimum of 2 years of experience in an office, administrative, or clerical setting
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite or Google Workspace
• Ability to multitask, prioritize assignments, and meet deadlines
• Strong attention to detail and accuracy
• Professional and dependable with a strong customer-service mindset

• Medical, dental, vision, and life insurance
• 401(k)
• Paid vacation
• 8 paid holidays
• Career growth opportunities

If you are interested in building your career with Donald Smith Company as an Administrative Assistant , apply today!