Senior Client Delivery Specialist (Executive Legal Assistant)

Senior Specialist – Client Services (Senior Executive Legal Assistant) Position within the Saint Louis, MO office, required onsite at least four days per week. Responsibilities Coordinates all workflow for assigned attorneys, delegating specific tasks to other teams, including follow up and quality control. Coordinate client communications, manage sensitive information, and serve as a liaison between attorneys, clients, and internal departments. Proactively anticipate the needs of attorneys, manage priorities, and resolve administrative challenges with minimal supervision. Support business development initiatives, including coordinating events, preparing pitch materials, and maintaining client databases. Calendar and schedule management: Assist in coordinating attorney calendars, scheduling meetings, making travel arrangements, and preparing itineraries. Project management: Coordinate and track ongoing projects, ensuring deadlines and deliverables are met; monitor milestones, update status reports, and communicate progress to attorneys and stakeholders; assist with preparing project plans, timelines, and resource allocation. E‑mail management: Proactively manage attorneys’ inboxes, prioritizing and flagging urgent communications; draft, review, and respond to emails on behalf of attorneys; organize and archive email correspondence for easy retrieval. Document management: Prepare, edit, format, and proofread legal documents, correspondence, and presentations with high accuracy; manage version control, file organization, and secure document storage in compliance with firm policies; facilitate the execution, filing, and distribution of legal documents. Process new client/matter intake: Prepare and process new matter forms, request conflict checks, and open new files. Coordinate accounting administrative functions: Manage client billing matters, prepare billing letters and other client financial updates; assist attorneys with tracking alternative fee arrangements and monitoring matter budgets. Work collaboratively in a team: Demonstrate effective teamwork and communication with team members and all Firm personnel; participate in regular team meetings to discuss current projects and workflow; exchange information and training tips to maximize job effectiveness. Use workflow management software to log and manage workflow. Handle special projects and other duties as assigned to support the efficiency and success of the attorneys’ practices. Secondary duties (as capacity allows) Prepare documents: Type, transcribe, revise, and proofread legal documents accurately, prioritize assignments, and meet project deadlines. Process mail: Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes, ensuring all attachments, exhibits, and enclosures are included; coordinate with Office Administration Services or Administrative Resource Team as needed. Provide general administrative support: Maintain attorney contacts, track requirements and activity related to CLE and memberships. Operate office equipment, including PCs, printers, phones, copiers, facsimiles, and typewriters; manage demands from timekeepers calmly under pressure; conduct all business confidentially. Perform other duties as assigned. Practice Group Specific Shows proficiency in Private Wealth. Position Requirements Bachelor’s degree with major coursework in a related field; or commensurate professional and educational experience—required. 5+ years relevant experience providing comprehensive support to organizational leadership, preferably in a professional services environment. 3+ years relevant legal assistance experience—required. Advanced proficiency in Microsoft Office Suite. Ability to handle confidential information of the highest level. Minimum typing speed of 60 words per minute; previous transcription experience preferred. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR. EOE/Minority/Female/Disabled/Vet. Principal Applicants Only. #J-18808-Ljbffr Husch Blackwell