Sr. Administrative Assistant (Entertainment Contracts)

Overview

Who We Are

SAG-AFTRA is the iconic American labor union that represents approximately 160000 media -AFTRA employees support our members and thrive on securing the strongest protections by negotiating the best wages working conditions health and pension benefits. We preserve and expand members work opportunities vigorously enforce our contracts and protect our members against unauthorized use of their work.

Responsibilities

What Youll Do

The Senior Administrative Assistant supports the Executive Director Entertainment Contracts (TV/New Media) and handles all administrative aspects of the Entertainment Contracts (TV/New Media) department including but not limited to maintaining department files coordinating internal and external meetings and assisting with special projects when needed. This position interacts with senior and executive leadership and may be included on confidential communication and/or privileged documents.

( M ost significant job duties performed. It does not explain in detail every single duty performed.)

• Supports senior staff during and in preparation for contract negotiations and multi-employer collective bargaining.
• Receive triage and distribute phone calls and mail.
• Maintain department files.
• Compile data and prepare reports.
• Prepare distribute track maintain and archive correspondence.
• Order and maintain supplies for the department as well as coordinate repairs/replacement of equipment when requested.
• Schedule meetings and arrange video/teleconference calls.
• Coordinates with senior and executive leadership team offices for meetings.
• Assist in formulating meeting agendas.
• Draft and distribute meeting notices.
• Provide support in planning and implementation for activities and events.
• Prepare expense reports.

• Assist in tracking budgets.
• Maintain department calendars.
• Maintain and assist in managing workflow and priorities.
• Coordinate travel arrangements.
• Assist with basic research and reporting on various issues.
• Maintain a general knowledge of procedures used in the department.
• Perform other duties in accordance with job responsibilities.

Qualifications

What Youll Need

We want to make sure youre successful. To be considered you must have:

(The individual must possess the following knowledge skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation using some other combination of skills and abilities.)

• Knowledge of new media technology and the ability and desire to stay abreast of consumer electronic and media.
• Excellent analytical and problem-solving skills and ability to follow through.
• Must be a motivated self-starter.
• Highly proficient in all aspects of the position.
• Consistent professional and articulate telephone manner.
• Able to work with local and national member committees within SAG-AFTRA.
• Work independently and as part of a team.
• Must be discreet in sensitive and confidential matters.
• Excellent interpersonal written and verbal communications skills with proven ability to effectively communicate in these forms.
• Demonstrated proficiency in PC software applications such as MS Word Excel Oracle; strong spelling and proofreading); database data entry.
• Able to prioritize and coordinate multiple tasks under daily deadlines. Highly organized and detail-oriented for multi-detailed workload.
• Ability to adapt to a fast-paced work environment and work under pressure.
• Superlative interpersonal skills: high degree of patience and tact. Must be able to cultivate respectful strategic and collaborative relationships with people from diverse backgrounds both internally and externally.
• H old yourself and others accountable for a high level of performance and integrity.
• Capable of taking direction from more than one supervisor.
• Must be able to work in a challenging environment where constructive feedback from others is encouraged.
• Must maintain regular and acceptable attendance at such level as is determined at SAG-AFTRAs sole discretion.
• Must be available and willing to work extended hours per day or per week including weekends as SAG-AFTRA determines is necessary to meet its business needs.
• Must be available and willing to travel to such locations and with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.
• Strong knowledge of People & Culture best practices and ability to ensure compliance with all federal state and local laws and regulations pertaining to compensation practices.
• Expert interpersonal skills: high degree of patience and tact and must be able to cultivate relationships with people from diverse backgrounds both internally and externally.
• Proficient in PC applications and Internet-based systems.
• Strong communication skills in English both oral and written; consultative skills to gain the respect and trust from staff and leadership alike in building impactful solutions.
• Able to use sound judgment discretion and maintain confidentiality on compensation matters.
• Able to organize prioritize and coordinate multiple assignments and projects; able to thrive in a highly dynamic work environment; able to develop creative solutions.

MINIMUM QUALIFICATIONS:

Education and/or Experience:

• High school diploma administrative assistant and/or equivalent combination of education and experience required; College degree or applicable college courses a plus.
• Previous support experience required.
• Previous customer service experience is preferred.
• Experience working with social media sites a plus.

TESTING REQUIREMENTS:

• Basic skills: spelling math grammar and filing passing score: 76%
• Microsoft Word and Excel tests (basic intermediate and advanced) passing score: 76%
• Typing test 35 WPM
• Writing test

PHYSICAL REQUIREMENT/WORK ENVIRONMENT:

Unless otherwise stated the work environment is normal and absent of disagreeable elements. Regularly (67-100%) Seeing hearing/listening talking sitting typing

Frequently (34-66%) Walking standing writing

Occasionally (12-33%) Bending

Rarely (0-11%) Driving lifti ng

What Youll Get

We are a great place to work because we offer:

• Payrate of $31.36 in accordance with the CBA.
• Colleagues that are passionate about what we do and how they contribute to our mission
• Balance between work and home life responsibilities
• Affordable and comprehensive medical and dental plans
• Generous pension plan
• Employee discounts and perks

Notice to Applicants:

• It is SAG-AFTRAs policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.

• SAG-AFTRA will consider for employment qualified applicants with criminal histories or arrest or conviction records in a manner consistent with relevant legal requirements including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act and statutes in all other states where applicable.

• To be eligible for employment with SAG-AFTRA applicants must have current authorization to work for any employer within the U.S. We cannot offer sponsorship for an employment visa or assume responsibility for an existing one at this time
• Unless otherwise noted employees are required to work in the state/location indicated on the job posting and relocation assistance is not covered.
• Some positions may be eligible for hybrid work which would require commuting to the office a minimum of two but as many as 5 days per week. The Union reserves the right to change in-office requirements at any time.

• If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request a reasonable accommodation. You can submit your request to .

Required Experience:

Senior IC