Administrative & Office Coordinator

Job Description

Job Description

Administrative & Office Coordinator
Cotton Images | Doral, FL | On-site | Full-time
Annual salary: $60,000–$70,000, depending on relevant experience and demonstrated skills.

Cotton Images, a screen-printing, embroidery, and garment dye company, is looking for an organized, detail-oriented Administrative & Office Coordinator to support our office and team.
We’re looking for someone who communicates clearly, follows through, enjoys helping others, and is comfortable using Excel and AI tools to work efficiently. This position combines office coordination, employee support, company certification paperwork, and customer service.

What you’ll do

• Support daily administrative tasks, organize documents, maintain accurate records, and follow up on outstanding requests.
• Assist with employee paperwork, onboarding coordination, scheduling, and internal communications while maintaining confidentiality.
• Order office and company supplies, monitor inventory, compare pricing, and coordinate with vendors.
• Help prepare company certification applications and renewals by gathering documents, completing forms, and tracking deadlines.
• Create and maintain Excel spreadsheets, reports, and tracking systems.
• Provide friendly, professional service to employees, customers, and vendors, ensuring questions and requests reach the right person and receive follow-up.
• Use AI tools such as ChatGPT or Claude to assist with drafting communications, organizing information, researching, and improving routine processes. Review results for accuracy and follow company guidelines for confidential information.
• Coordinate with different departments to keep information accurate and tasks moving.

What we’re looking for

• Experience in administrative support, office coordination, or customer service.
• Strong written and verbal communication skills.
• Excellent attention to detail, organization, and consistent follow-through.
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, and maintaining accurate spreadsheets.
• Practical experience using AI tools for everyday work tasks.
• Ability to prioritize competing requests, meet deadlines, and work independently.
• Professional judgment when handling confidential information.
• A helpful, dependable approach and willingness to learn new systems.

To apply
Please submit your resume with a brief description of your Excel experience and an example of how you have used AI to help complete a work task.

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