Administrative and Accounting Assistant

CH MANAGEMENT LLC

Job Description

Job Summary: We are looking for a dependable and detail-oriented Administrative and Accounting Assistant to support our accounting and back-office team. Our company provides centralized accounting and administrative support to a group of affiliated operating companies. This role provides administrative and accounting support across multiple operating companies. Strong organizational skills, the ability to prioritize effectively, and comfort multitasking in a deadline-driven environment are essential for success in this role.

Key Responsibilities:

Provide general administrative support: phones, emails, scheduling, and filing
Assist with accounts payable, accounts receivable, and basic bookkeeping tasks across multiple operating companies
Enter and reconcile data in accounting software (e.g., QuickBooks) for various entities
Help prepare financial reports and maintain accurate, well-organized records for each company supported
Manage and prioritize workflow across multiple entities to meet reporting and filing deadlines
Coordinate with accountants and team members to ensure timely completion of deliverables
Maintain confidentiality and professionalism when handling sensitive financial information
Perform other office and administrative duties as needed

Qualifications:

Exceptional organizational skills and the ability to prioritize and manage competing deadlines is required
Proven ability to multitask and stay organized while supporting multiple companies or entities simultaneously is required (e.g., in a shared-services group, multi-entity accounting environment, or accounting firm)
Prior experience in administrative or accounting support roles preferred
Strong attention to detail and accuracy
Proficient in Microsoft Office (especially Excel); experience with accounting software such as QuickBooks is a plus
Ability to handle confidential financial information with professionalism and discretion
Comfortable working in a fast-paced, team-oriented environment with shifting priorities
Excellent communication and time management skills

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Vacancy posted 8 days ago

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