ADMINISTRATIVE COORDINATOR 3

Salary: $13.77 - $23.59 Hourly Location : New Orleans, LA Job Type: Classified Job Number: 403FO1-222594-GOL Department: Office of Juvenile Justice Opening Date: 06/23/2026 Closing Date: 6/30/2026 11:59 PM Central About this Job Office of Juvenile Justice New Orleans Regional Office 2550 Belle Chasse Hwy., Gretna, LA 70053 The Office of Juvenile Justice isseeking a detail-oriented and dependable Administrative Coordinator 3 to provide essential clerical and program support to the Regional Office. This role supports daily operations through effective communication, accurate documentation, and strong coordination with agency departments, contracted providers, and community partners. This role is ideal for someone who excels in multitasking, communication, and maintaining smooth administrative operations that support the mission of the Regional Office. AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES: Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally. Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures. Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs. Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly. Adapting to Change: Adjusts quickly and stays effective during change. Minimum Qualifications Two years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties and Other Information Job Duties: You will assist with client support, scheduling, mail processing, and administrative communication while maintaining accurate payroll and timekeeping records, managing office supplies, and supporting managers with calendars, travel, and reporting needs. The position requires strong organizational skills, professionalism, and the ability to handle multiple priorities in a fast-paced environment. Perform essential clerical and program support duties, including multi-line phone coverage, mail processing, scheduling, and client assistance for the Regional Office. Serve as a liaison between agency departments, contracted providers, vendors, and community partners; prepare and route referral packets and transfer case records. Reconcile monthly invoices from contracted providers, track service usage, and enter data into automated systems. Coordinate payroll and timekeeping for regional staff, including leave tracking, FMLA, overtime, and attendance accuracy. Manage purchasing requisitions, maintain office supply inventory, and conduct equipment/supply counts. Support managers with calendars, travel arrangements, report preparation, and administrative tasks; oversee closed-file maintenance and annual purging. Compile information from multiple sources to prepare specialized reports and complete additional duties assigned by the District Manager or Administrative Coordinator 4. Position-Specific Details: Work Location: This vacancy is located at the New Orleans Regional Office in New Orleans, Louisiana. Appointment Type: Full time, Probational The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c) How To Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. * Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. For further information about this vacancy, contact: Garilyn London OJJ/ Human Resources In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment. The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide. If you are contacted for an interview, please let us know at that time if you will need special accommodations. NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at Parental Leave - Up to six weeks paid parental leave More information can be found at Holidays and Leave - State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana (), Louisiana School Employees Retirement System (), among others 01 Are you a current classified employee of the Office of Juvenile Justice serving with permanent status? Yes No 02 Are you currently under indictment for a felony charge or have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge? Yes No 03 If 'YES', give the law enforcement authority (city police, sheriff, FBI, etc.), the offense, place and disposition of case. If 'NO', enter N/A. 04 Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt, or implied threats of force, or coercion, or where the victim did not consent or was unable to consent or refuse? Yes No 05 If so, when? If "NO", enter N/A. 06 Have you ever been civilly or administratively adjudicated to have engaged in any sexual activity in the community or confinement setting? Yes No 07 If so, when? If "NO", enter N/A. 08 Have you ever engaged in sexual abuse in a prison, jail, lockup, community confinement facility or juvenile facility or any other facility type (as defined in 42 U.S.C 1997)? Yes No 09 If so, when? If "NO", enter N/A. 10 Have you ever been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)? Yes No 11 DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, andperformance? I avoid responsibility, deliver poor work, and resist feedback. I take ownership when prompted and meet basic expectations. I own results, meet standards, and respond to feedback professionally I drive high performance, prevent issues, and model accountability. 12 DA: Demonstrating Accountability - Explain your selection by providing specific examples from yourexperience.Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated thiscompetency. Examples from work, military service, volunteering, education, or other life experiences a 13 FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in yourwork? I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes. I follow rules with support and help correct issues, but I sometimes apply policies inconsistently. I apply and explain policies accurately, adapt to routine situations, and help improve procedures. I guide others in applying policies, prevent compliance issues, and improve procedures based onexperience. 14 FPP: Following Policies and Procedures - Explain your selection by providing specific examples from yourexperience.Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated thiscompetency. Examples from work, military service, volunteering, education, or other life experiences are allvalid. 15 MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meetoperational needs? I struggle to manage resources, don't always follow required procedures, or have trouble keepingaccurate records. I handle basic resource tasks but may not consistently align them with priorities or follow procedures. I manage resources effectively, follow procedures, track usage, and maintain accurate records tosupport my team's goals. I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensurecompliance across resource areas. 16 QUESTION 2 MR: Managing Resources - Explain your selection by providing specific examples from your experience.Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated thiscompetency. Examples from work, military service, volunteering, education, or other life experiences are allvalid. 17 If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Office of Juvenile Justice Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse.Do you authorize the Office of Juvenile Justice, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Office of Juvenile Justice that such information must be obtained.IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Office of Juvenile Justice.Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Office of Juvenile Justice.Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting. Yes, I understand. You may contact my employers, past or present. No. Do not contact my employers, past or present. Required Question