Accounts Payable Administrator - Grand Rapids MI

Applied Innovation is seeking a self-directed, detail-oriented individual to support the day-to-day operations of our Finance Department as an Accounts Payable Administrator . This role is responsible for ensuring accurate and timely processing of accounts payable transactions while maintaining strong vendor relationships and supporting general ledger reconciliation activities. This is a full-time, onsite position, Monday through Friday from 8:00 a.m. to 5:00 p.m., located at 5555 Glenwood Hills Pkwy SE, Grand Rapids, MI 49512.

Duties and Responsibilities:

• Ensure invoices are accurately coded and approved prior to payment.
• Monitor vendor payment terms to maximize available discounts.
• Track and reconcile vendor credits owed to Applied Innovation.
• Research and resolve invoice discrepancies and payment issues.
• Reconcile monthly vendor statements.
• Perform reconciliation of various general ledger accounts.
• Correspond with vendors and respond to inquiries in a timely and professional manner.
• Scan, index, and maintain accounts payable documentation in accordance with record retention standards.
• Support other finance and administrative tasks as needed.
• Understanding and alignment with the organization’s core values.
• Other duties as assigned

Minimum Qualifications:
To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.

• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently while also collaborating effectively within a team.

Education/License/Experience:

• High School diploma or equivalent required.
• Associate’s degree in accounting, finance, or a related field preferred.
• Prior experience in accounts payable or general accounting functions strongly preferred.
• Experience with accounting software (e.g., E-Auto) preferred.
• Proficiency in Microsoft Office, particularly Excel.

Why Applied Innovation?
We offer a comprehensive benefits package, including:

• Medical, dental, and life insurance on the 31 st day of employment
• Short-term disability
• Paid vacation and holidays
• Paid volunteer time
• 401(k) retirement plan with company match program
• Onsite fitness center
• Opportunities for professional growth and advancement