Executive Assistant (Job ID: SEAGOL1EA)

Exciting Remote Opportunity! We're Hiring an Executive Assistant! Are you an experienced, proactive Executive Assistant with strong organizational foresight, AI fluency, and independent problem-solving skills? We are seeking a full-time Executive Assistant (LATAM preferred, South Africa) to serve as a trusted operational partner to the Executive Director of an innovative, globally distributed healthcare and wellness technology company! Job Details at a Glance Job Title: Executive Assistant Job ID: SEAGOL1EA Industry: Healthcare / Wellness Technology Location: LATAM preferred / South Africa Job Status: Full Time Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM (Central Time) Salary: $2,000 USD / month Target Start Date: Within 2 Weeks About the Client Our client is a growing wellness technology company focused on helping people live healthier, more comfortable lives through innovative products and thoughtful design. With a globally distributed team spanning the United States, the Philippines, Latin America, India, and Europe, they bring together diverse perspectives in a fast-moving, collaborative environment that values initiative, continuous improvement, and open communication. About the Role Working directly with the Executive Director, you will serve as a trusted operational partner bringing structure and organization to a dynamic environment. You will manage calendars, inboxes, priorities, and follow-ups while leveraging AI tools (specifically Claude) to streamline daily workflows, create SOPs, and free up executive bandwidth for strategic initiatives. Key Responsibilities Calendar & Inbox Management: Own the Executive Director's calendar and inbox—prioritizing, triaging, and drafting responses on the executive's behalf. Operations & Priority Tracking: Coordinate day-to-day operational tasks across the business, tracking priorities through to completion without requiring step-by-step direction. SOP & Playbook Documentation: Build, maintain, and update SOPs and playbooks for the executive assistant function and assist with internal process documentation across other roles. AI-Enabled Productivity & Automations: Utilize Claude and modern AI tools as a proactive thinking partner to solve problems, draft materials, build dashboards, and streamline workflows. Stakeholder Communication: Act as the primary point of contact for internal team members and external clients when delegated, accurately representing the executive's tone and priorities. Personal Admin & Vendor Coordination: Handle personal administrative support with utmost discretion, and manage vendor communications and payment-related workflows within secure protocols. Qualifications & Skills Non-Negotiable Requirements: Proven EA Experience: Several years of hands‑on experience supporting C‑suite executives, senior leaders, or founders directly. Proactive Foresight & Initiative: Ability to anticipate executive needs, look ahead at upcoming priorities, and propose solutions independently before being asked. AI Proficiency: Hands‑on experience using AI tools (specifically Claude) as an everyday working thinking partner to create materials, refine processes, and build automated workflows. Confidentiality & Discretion: Proven track record of handling sensitive personal and corporate information with sound judgment. Process & Documentation Skills: Strong experience building or maintaining SOPs, playbooks, and documentation systems from scratch. Communication & Schedule: Excellent written and verbal English communication; full availability during US Central Time (CT) business hours. Tech Stack Used: Core Productivity: Google Workspace (Docs, Sheets, Slides, Drive, Gmail) Project Management & Tasks: Asana Communication: Slack, Zoom Security & Docs: 1Password, Notion, Dropbox Design & AI: Canva, Vibe, Claude #J-18808-Ljbffr Insideoutva