Executive Assistant

Job Requisition ID: 94646 Location Designation: Hybrid - 3 days per week Executive Assistant NYL360 · New York Life Supporting Roger Putnam, SVP & Head of NYL360 Location Hybrid - 3 days/week, NYC HQ Level AA4 Help lead one of New York Life's most visible transformation initiatives. NYL360 is reimagining how New York Life works - building a unified, AI-powered experience for every prospect, client, agent, advisor, and employee who touches the company. It's ambitious, fast-moving, and highly visible at the executive level. We're looking for a sharp, resourceful Executive Assistant to be the operational backbone behind our SVP and Senior Leadership Team - someone who thrives on keeping high-stakes work running smoothly and isn't afraid to jump in wherever needed. Why This Role Matters This isn't a back-office support role - it's a front-row seat to how a major digital transformation actually gets executed. You'll work directly with senior leadership, shape how the department communicates and engages, and be trusted with the details that keep a fast-paced team functioning at its best. What You'll Own Leadership Support Manage the SVP's calendar, inbox, and daily planning with full ownership and sound judgment Support scheduling needs across the Senior Leadership Team Coordinate meetings end-to-end - rooms, video conferences, catering, materials, and logistics Book travel and manage expense reconciliation for the SVP and department Events & Engagement Plan and execute department-wide meetings, town halls, and events - from logistics to leadership materials Build employee engagement initiatives that bring energy and connection to the team Track attendance and help keep the department's rhythm on track Operations & Administration Serve as department P-Card owner - managing orders, expenses, and tracking with precision Keep shared spaces - conference rooms, common areas, pantry - organized, stocked, and running well Be the go-to for resolving office and building issues quickly Maintain department distribution lists and take on ad hoc projects as they arise What You Bring Relevant administrative / operational experience; Bachelor's degree preferred Sharp organizational instincts and follow-through - you don't let things slip A proactive, resourceful mindset - you spot what needs doing before you're asked Creativity for building engagement activities people actually enjoy Comfort juggling multiple priorities in a fast-moving environment Strong written and verbal communication Discretion and sound judgment with confidential information Fluency with AI tools (Copilot, ChatGPT, Claude, Gemini) and Microsoft 365, Zoom and Teams Job Level: LEVELAA4 Pay Transparency Salary Range: $73,500-$105,000 Overtime eligible: Nonexempt Discretionary bonus eligible: Yes Sales bonus eligible: No Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program. Our Benefits We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Our Commitment to Inclusion At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Recognized as one Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of Job Requisition ID: 94646 #J-18808-Ljbffr New York Life Insurance