Legal Executive Assistant

ABOUT JENNER & BLOCK

Jenner & Block LLP is a distinguished law firm known for its fearless reputation and global reach. We are high-level problem solvers in litigation, government controversies, investigations, regulatory challenges, and complex corporate transactions. With offices nationwide and globally, the firm represents a diverse clientele, including Fortune 100 companies, large privately held corporations, major nonprofits, and top universities. Consistently recognized for our commitment to justice and community service, Jenner has been named the No. 1 pro bono firm 13 times in the United States by The American Lawyer.

OVERVIEW

As a Legal Executive Assistant, you will support senior attorneys while working under the guidance of the Los Angeles Office Director of Administration. This non-exempt position operates on a schedule from 8:45 am to 5:15 pm, Monday to Friday, with additional hours as needed. The role is based in our Century City office.

ESSENTIAL JOB FUNCTIONS

Act as a primary liaison for a senior attorney, managing communications independently under tight deadlines and in high‑pressure situations with professionalism and a solutions‑oriented approach. Prepare expense reimbursements and process invoices for clients or vendors. Coordinate all types of meetings, including conference calls, Zoom meetings, and in‑person gatherings. Maintain the calendar and contacts for Executive, MP, Partner, or Manager. Monitor mailboxes and manage an organized electronic filing system in Outlook. Perform document conversions, such as PDF to Word. Handle incoming calls and accurately relay messages. Coordinate travel arrangements (air, hotel, rail, car rental) through the firm’s travel agency. Assist with various administrative tasks, special projects, and provide coverage for other admins as required. Input attorneys’ time into the WebTime time entry program. Prepare, finalize, and distribute client Engagement Letters and initiate Conflicts Checks. Maintain physical client files, including creating records and preparing materials for off‑site storage. Collaborate with the Billing department regarding billing accuracy and process improvements. Assist in creating presentation materials. Draft, format, and proofread correspondence, reports, and other documents necessary for meetings and projects. Document inquiries directed to the Executive and coordinate responses as appropriate. Analyze incoming correspondence to determine priority and respond accordingly. Provide recommendations for appropriate action and follow‑up. Develop and maintain a comprehensive understanding of law firm practices and protocols. Support meetings and provide additional administrative assistance as needed. Organize and prioritize Outlook Inbox communications and maintain filing systems. Collaborate closely with other executive coordinators on administrative initiatives.

QUALIFICATIONS & REQUIREMENTS

Advanced proficiency in computer applications including Windows 7 and Microsoft Office Suite. Flexibility to adjust hours according to business needs, including overtime as necessary. A college degree is preferred or equivalent work experience is required. Demonstrated executive‑level administrative experience. Able to interface collaboratively in a complex management environment. Efficient working both independently and as part of a team. Capability to work effectively under pressure. Strong interpersonal and communication skills, both verbal and written. Excellent client service skills, comfortable interacting with firm clients. Outstanding organizational skills with a keen attention to detail. Able to follow directions accurately. Sound business judgment and the ability to multi‑task. Proactive in anticipating needs and demonstrating initiative.

ADDITIONAL DUTIES

This job description provides a general overview of primary duties and responsibilities. It is not an exhaustive list of all tasks that may be assigned. Responsibilities may be modified to meet business needs.

PHYSICAL REQUIREMENTS

Candidates must meet the physical demands of the position, including commutation to the office as required. The firm is committed to providing reasonable accommodations in accordance with the ADA for qualified individuals with disabilities. Equal opportunity statement Jenner & Block LLP is an equal opportunity employer. All recruitment and employment decisions are made without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, and any protected status. Jenner & Block offers a competitive total rewards package, including comprehensive health benefits and a 401k profit‑sharing plan. The anticipated pay range for this role is as follows: 5 - 6 years of experience: $80K - $90K 7 - 8 years of experience: $91K - $100K 9 - 10 years of experience: $101K - $110K 10+ years of experience: $120K The actual offered salary will depend on various factors, including individual qualifications and experience, geographical location, and internal pay equity. #J-18808-Ljbffr Broughton Group