Accounts Payable

Accounts Payable Specialist

LHH Recruitment Solutions has partnered with a well-established company and is seeking an experienced and detail-oriented Accounts Payable Specialist to join its Finance team. This position plays a vital role in ensuring timely and accurate processing of financial transactions while providing excellent customer service to internal departments and external vendors.

The ideal candidate will be highly organized, collaborative, and committed to maintaining the highest level of accuracy, confidentiality, and professionalism.

Key Responsibilities

• Process invoices, employee reimbursement requests, ad hoc payments, and vendor payments accurately and efficiently.
• Review and reconcile vendor statements and accounts payable balances.
• Investigate and resolve invoice discrepancies, unmatched purchase orders, and payment issues.
• Partner with Purchasing and internal departments to ensure accurate processing of transactions.
• Communicate with vendors regarding payment inquiries and account discrepancies.
• Prepare and process checks, ACH payments, and wire transfers.
• Monitor ACH returns and process payment voids, reissues, and stop payments as needed.
• Maintain vendor records and supporting documentation, including W-9 forms and purchase orders.
• Assist with annual audit requests and year-end 1099 reporting.
• Provide exceptional customer service to employees, vendors, and students.
• Support additional accounting and finance projects as assigned.

Qualifications

• Associate's degree in Accounting, Business, Finance, or a related field preferred.
• Equivalent relevant work experience may be considered in lieu of formal education.
• Minimum of 3 years of accounts payable or accounting experience.
• Strong understanding of accounts payable processes and vendor management.
• Experience with ERP or accounting systems required.
• Banner experience is highly preferred.
• Proficiency with Microsoft Excel and Microsoft Office Suite.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.

Preferred Qualifications

• Previous experience within higher education, nonprofit, or public-sector organizations.
• Experience supporting audits and year-end reporting.
• Knowledge of ACH, wire payments, and vendor reconciliation processes.

Benefits & Time Off

Healthcare

• Medical, Dental, and Vision Coverage
• Employer-paid contribution covering approximately 85% of healthcare premiums

Retirement Plan

• 10% employer retirement contribution
• Fully vested from day one
• No employee contribution required

Paid Time Off

• 22 Vacation Days
• 7 Personal Days
• 12 Sick Days

Additional Time Off

• Two-week paid holiday break during Christmas/New Year
• One-week Spring Break closure
• Fridays off during the summer (mid-May through mid-August)

Paid Holidays

• 10 Paid Holidays, including:
• New Year's Eve
• Martin Luther King Jr. Day
• Presidents Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Thanksgiving (2 days)
• Additional holiday closure during the Christmas/New Year period

Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Military connected talent encouraged to apply