Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations in Minnesota. This is a Contract position suited for someone who enjoys keeping administrative processes organized, handling routine office support, and assisting multiple team members with day-to-day needs. The ideal candidate brings strong attention to detail, comfort with clerical tasks, and the ability to manage shifting priorities in a detail-focused environment.

Responsibilities:
• Manage office copier usage and help ensure equipment is available for day-to-day document needs.
• Collect, organize, and distribute incoming mail from the mailroom to the appropriate recipients across the department.
• Review misdirected correspondence and route items to the correct teams, including Human Services when needed.
• Provide administrative support for HR staff and managers by assisting with general clerical assignments.
• Create and maintain files, ensuring records are organized and easy to access.
• Enter information accurately into tracking systems, spreadsheets, or other office documents.
• Scan and prepare documents for storage, distribution, or internal processing.
• Assist with additional administrative tasks as assigned to support departmental operations.• Previous experience in an administrative assistant, clerical, receptionist, or office support role.
• Ability to perform data entry tasks with accuracy and strong attention to detail.
• Comfortable managing mail handling, document scanning, and general office coordination.
• Proficiency with Microsoft Office applications; Excel skills are especially helpful.
• Strong organizational skills with the ability to handle multiple routine assignments efficiently.
• Clear communication skills and the ability to work effectively with different managers and team members.
• Dependable approach to completing assigned tasks in a structured office setting.