Office Manager

Office Manager

Schedule: Monday–Friday, 7:00 AM – 4:00 PM Pay: $30 to $33 per hour We are seeking a highly organized and detail-oriented Office Manager to support daily operations for a growing company specializing in landscaping, concrete construction, decks, roofing, siding, doors, and windows for both commercial and residential projects. During the winter months, we also provide snow removal services, keeping operations active year-round. This role is critical to keeping the business running smoothly by managing administrative functions, financial processes, and communication across the company.

What You'll Do:

Administrative & Office Operations

• Manage day-to-day office operations and administrative tasks
• Answer phones and serve as the first point of contact for customers, vendors, and internal staff
• Maintain organized records, files, and documentation
• Support leadership with reporting and general administrative needs

Accounting & Financial Support

• Handle Accounts Payable and Accounts Receivable
• Process invoices, payments, and vendor communications
• Assist with payroll processing and employee records
• Utilize QuickBooks for financial tracking and reporting
• Generate reports and assist with budgeting and financial organization

Communication & Coordination

• Communicate effectively with field teams, project managers, vendors, and customers
• Assist with scheduling, job coordination, and internal communication
• Provide excellent customer service and resolve inquiries professionally

Reporting & Data Management

• Maintain and update spreadsheets using Excel
• Track key business data and generate reports for management
• Ensure accuracy in all data entry and financial records

What We're Looking For:

• Strong computer skills, including QuickBooks and Microsoft Excel
• Experience with Accounts Payable, Accounts Receivable, and payroll processing
• Excellent organizational and multitasking abilities
• Strong communication and customer service skills
• Ability to work independently and stay detail-oriented in a fast-paced environment

Preferred:

• Undergraduate degree (Business or related field preferred)
• Previous experience in construction, landscaping, or service-based industries

Why Join Us:

• Stable, year-round business with diverse services
• Team-oriented environment with strong internal communication
• Opportunity to play a key role in company operations and growth
• Consistent first-shift schedule