Talent Acquisition Coordinator

Talent Acquisition Coordinator

Req #


2026-4623

Job Locations

US-OR-Portland

Workplace Type


On-Site

Type


Regular Full Time

Shift


Day Shift

About Us

Headquartered in Portland, Oregon, TEC has 30+ locations from Seattle to San Diego to the Midwest, serving thousands of customers across Washington, Oregon, California, Nevada, Arizona, Nebraska, Iowa and South Dakota.

TEC Equipment features Mack and Volvo heavy-duty trucks, Hino and Isuzu medium duty trucks, Stoughton trailers and Cottrell auto transport trailers. We offer a large and desirable inventory of new Mack and Volvo heavy-duty trucks and all makes of used trucks. Our full-service line-up also features quality parts, state-of-the-art service, collision centers and fuel, leasing/rental, financing, and insurance. Our locations are authorized service centers for Mack, Volvo, Cummins, Meritor, Eaton and Fuller warranties. TEC truly offers the convenience of one-stop shopping for all trucking-related needs.

Overview

The Talent Acquisition Coordinator is responsible for ownership of transactional talent acquisition processes and providing front-line support to hiring managers and applicants. The Talent Acquisition Coordinator's time is mainly spent on the requisition, hiring, and onboarding processes.

Responsibilities

Serve as front-line, first point-of-contact for candidates and hiring managers throughout the hiring and onboarding process
• Manage the requisition and offer approval processes, per defined requirements/hierarchies, and draft offer letters using the Applicant Tracking System (iCIMS)
• Manage candidate communication via iCIMS, email, or telephone
• Proactively manage pre-employment screening process, providing updates to hiring managers and team members as appropriate
• Initiate background check, drug screen, and MVR processes for selected candidates after the offer has been accepted
• Initiate and manage electronic onboarding process
• Work with managers and employees to ensure all I-9s are completed accurately and timely using the Tracker I-9 system
• Collaborate with Corporate Recruiters and Talent Acquisition Manager regarding progress of candidates in process, as appropriate
• Code all applicable vendor invoices accurately and timely. Follow up with vendors and Accounts Payable department as needed to ensure timely payments

Qualifications

• Prior experience as an Administrative Assistant, Office Manager, or HR Assistant
• Excellent customer service skills and ability to act with sense of urgency
• A keen eye for details
• Exceptional organizational skills and time management skills
• Ability to have positive and professional interactions with all levels of employees and management, vendors, and external partners
• Ability to apply critical thinking and sound judgment to solve problems within scope of role and escalate items appropriately
• Exposure to billing and GL coding preferred
• Experience with applicant tracking systems preferred
• General knowledge of HR functions and thorough knowledge of transactional HR processes
• Ability to appropriately handle sensitive and confidential information and maintain professional composure while working under pressure

Benefits

TEC provides our employees and their families with a full menu of health, wellness, and retirement benefits.

New hires are eligible to participate in TEC Equipment's comprehensive benefits plan the first of the month following your date of hire.

• Choice of two comprehensive medical plan options that include prescription drug coverage
• Choice of two dental plans that cover preventative and diagnostic care, basic and major services, and orthodontia for children
• Vision care, discounted hearing exams, and hearing aids
• 401(k) retirement savings plan with company contribution
• Life, accident, and disability insurance
• Employee Assistance Program (EAP)
• Education assistance
• Seven paid holidays, vacation accrual of at least 48 hours per year, and paid sick

Statements

All offers of employment are contingent upon successful completion of all applicable screenings.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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