Executive Assistant

Our client, a Financial Services firm based in Midtown Manhattan is looking for an Executive Assistant to provide administrative support to an Executive. The ideal candidate will be proactive, organized and detail oriented.

JOB DETAILS

COMPANY: Financial Services Firm

POSITION: Executive Assistant

LOCATION: Midtown, New York – fully onsite

HOURS: 8:30am-5:30pm with flexibility to work early mornings and evenings as needed

COMPENSATION: $140k-$175k base DOE plus Discretionary Bonus and Benefits!

Responsibilities

• Calendar Management: Schedule and prioritize meetings and appointments.
• Email Management: Organize emails and flag important messages.
• Meeting & Event Management: Coordinate meetings, events, and speaking engagements.
• Travel Management: Book flights, hotels, and manage travel itineraries.
• Expense Management: Track expenses and process reimbursements.
• Personal Assistance: Arrange breakfast and lunch, purchase family gifts, and make restaurant reservations

Requirements:

• 7+ years of administrative experience
• Bachelor’s degree preferred
• Strong discretion and confidentiality
• Excellent organizational and problem-solving skills
• Strong attention to detail and ability to multitask
• Flexible and adaptable in a fast-paced environment
• Excellent verbal and written communication skills
• Warm, personable, and relationship-oriented
• Proficient in Microsoft Office and project management tools