Executive Assistant

Executive Assistant

We're looking for a highly capable, startup-experienced Executive Assistant to support our leadership team and oversee daily office operations in our Tribeca headquarters.

At its core, this role is about leverage. You will manage a complex and fast-moving schedule, understand shifting business priorities, and make thoughtful decisions about where the leadership team's time is best spent. You won't just schedule meetings - you'll understand what they're for, how they connect to company goals, and how to sequence them intelligently.

This role requires strong judgment, calm execution under pressure, and a clear understanding of how startups operate. You should be detail-oriented, discreet, and highly organized, with the ability to anticipate needs and prevent problems before they arise.

This position is fully on-site in Tribeca, NYC, five days per week.

Core Responsibilities

• Manage the complex calendars with a clear understanding of business priorities and competing demands.
• Sequence meetings strategically to optimize focus, preparation time, and energy.
• Serve as the primary gatekeeper for inbound requests, applying thoughtful judgment to scheduling decisions.
• Coordinate internal and external meetings, ensuring logistics, materials, and preparation are handled in advance.
• Manage travel arrangements, expenses, and administrative workflows with precision.
• Maintain visibility into ongoing priorities to ensure alignment between schedule and company objectives.
• Communicate clearly and professionally with board members, investors, partners, and internal stakeholders.
• Handle confidential information with discretion and sound judgment.

Qualifications

• 5–8+ years of experience as an Executive Assistant supporting a senior executive in a fast-paced environment.
• Startup or high-growth company experience strongly preferred.
• Exceptional calendar management skills with demonstrated ability to prioritize and manage competing demands.
• Strong business judgment and ability to understand how executive time maps to company priorities.
• Highly organized with outstanding attention to detail.
• Professional, clear communicator with strong interpersonal skills.
• Comfortable managing office operations and vendor relationships.
• Discreet and trustworthy with sensitive information.
• Calm, adaptable, and solutions-oriented under pressure.
• Ability to be fully on-site in Tribeca, NYC five days per week.

Success in This Role Looks Like

Within 6–12 months:

• The schedules are tightly aligned with top company priorities and runs with minimal friction.
• Meetings are well-sequenced, thoughtfully prepared, and rarely reactive.
• Inbound requests are handled efficiently with clear communication and good judgment.
• The office operates smoothly and professionally without requiring oversight.
• The leadership team experience you as highly reliable, thoughtful, and proactive.

What We Offer

• Competitive compensation and equity. For applicants in the US, the salary range for this role is $120,000 - $190,000 USD base salary, depending on experience and qualifications.
• Medical, dental, vision and life insurance, including a medical insurance plan with 100% coverage of employee premiums.
• Lunch stipend daily.
• Dog friendly office.

Equal Employment Opportunity Employer

At Kira, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Kira believes that diversity and inclusion among our employees are critical to our success as a company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Selection for employment is decided on the basis of qualifications, merit, and business need.

Background Check

Kira will make a conditional job offer in line with local, state and federal laws, and a subsequent criminal, education, and employment history background check will then be issued.