Administrative Assistant, Middle School, 10 Month

Administrative Assistant, Middle School

Qualifications: Computer skills including word processing, database and spreadsheet, inventory, general record keeping, event coordination, organizational skills, communication skills, positive interpersonal skills.

Job Goal: To contribute to the efficient operations of the Middle School in order to effectively execute the District 100 Vision.

Reports To: Principal and Assistant Principal

Performance Responsibilities:

• Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the Principal; coordinates and organizes office activities and coordinates flow of communications and information for the Principal.
• Handles routine issues and emergencies concerning employees and students, makes decisions independently or collaboratively and recommends action as appropriate.
• Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
• Inputs a variety of information into an assigned system; assures accuracy of input and output data.
• Maintains confidentiality of various aspects of school operation including sensitive and personal information.
• Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.
• Oversee and assist with Student Registration
• Maintain and oversee staff and student attendance
• Support the daily functions of the School.
• Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for administrator and staff.
• Establishes, maintains and assures proper use of confidential files including student, personnel and payroll records.
• Performs assigned financial duties and maintains assigned financial records, school budgets and site accounts.
• Prepares and submits purchase orders and work orders as assigned; prepares reimbursement requests and deposits according to established procedures
• Updates and maintains multiple calendars as assigned; organizes appointments and meetings and makes arrangements for school visitations and facility use.
• Assists with planning school events and field trips as needed; arranges travel for assigned personnel as required.
• Answers questions and resolves situations involving students, parents, public, location staff and District personnel through knowledge of school policies and general District rules and regulations.
• Perform other tasks as assigned.

Terms of Employment: Ten-month year

Salary: $25,000 to $30,000

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel