Administrative Assistant

Administrative AssistantHot JobNormandie Village - Los Angeles, CA 90015OverviewSalary Range $25.53 - $27.76 HourlyDescriptionTitle of Position: Administrative AssistantLocation: Normandie VillageExempt/Non-Exempt: Non-ExemptUnion/ Non-Union: Non-UnionSupervisor: Program DirectorThis position has a working schedule of Monday-Friday, 8am-4:30pmSummary Of PositionUnder the general supervision of the Program Director, the Administrative Assistant provides administrative, clerical and patient records related duties as instructed by the Program Director and Management team. The person in this position needs to be highly efficient, detailed oriented, have excellent organizational skills and strong communication skills. Continually multi-tasking works with some independence in completing assigned projects/program management. This is a fast-paced position with pressure and multiple demands.Essentials DutiesPerform general clerical duties to include, but not limited to computer, photocopying, faxing, mail, scanning and filingHandles telephone and e-mail inquiries, responding as appropriateCreates and modifies documents using Microsoft Office, Excel etc.Performs data entry tasks as assignedScheduling meetingsMaintaining files and recordsMaintaining committee minutesMaintains data systemsSubmission of timely reportsExercises good judgment, including the limits of information to be given, demonstrating sufficient understandings of situations to ask appropriate questionsMaintains the employee education, license and certificationsAttends and participates in meetings, in-service training and other meetings as scheduled. If the trainer or supervisor excuses attendance, the employee is responsible for knowing and understanding the content of the in-service within 30 days of its presentation to the hospital staffProtects information from unauthorized access, abiding by Gateways' Code of Confidentiality, HIPAA regulations and other regulatory agenciesSubmits concerns to supervisor that cannot be handled on a person-to-person basisAssists co-workers and other departments when appropriateEssential SkillsKnows where and how to make suggestions for improvementIs flexible in times of high or low workloadTakes responsibility for his/her mistakes or poor performanceContributes information in a constructive mannerInitiates or participates in continuous performance improvement training and activities for the departmentAbility to type 55 wpmOther duties as assignedQualificationsEducation & CertificatesHigh School DiplomaExperience/QualificationsThree (3) years secretarial experienceSome prior experience working for a hospital / behavioral service facility and/or other non-profit facilityExperience at providing effective liaison with top-level managementRequirementsMust pass Department of Justice (DOJ), Federal Bureau of Investigations (FBI), and Community Care Licensing (CCL) background clearance.Valid California Driver's license.TB clearance.Driving record acceptable for coverage by Gateways insurance carrier.Fire and Safety Training*CPR/First Aid*Crisis Prevention Institute Training (CPI)**Note: If indicated certifications/licenses are lacking, they must be obtained within 180 days of hire.*Training needs to be completed within 30 days from the date of hire on a designated date provided by onboarding. Staff need to be certified at a commensurate level for their role to perform their job duties (staff will be taken off the schedule if certification is not achieved).Physical RequirementsTo perform this job you must be able to carry out all essential functions successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the job.Employee will be required to lift and/or move unassisted up to 25 pounds.