Office Manager

Job Description

Job Description

We are looking for an organized and approachable Office Manager to support daily front office operations. This contract position is ideal for someone who enjoys creating a welcoming environment while keeping administrative processes running smoothly. The role combines front desk coordination, visitor oversight, supply management, and basic accounts payable support in a busy school setting.

Responsibilities:

• Welcome visitors while maintaining a courteous and efficient front office presence.

• Manage guest check-in and check-out procedures, verify identification, and help maintain secure access.

• Serve as the primary point of contact at reception by answering inquiries, directing visitors, and responding to routine administrative needs.

• Monitor day-to-day office activity to ensure the front desk operates efficiently and presents a positive experience for all guests.

• Track, order, and restock office materials so staff have the supplies needed to support daily operations.

• Assist with accounts payable tasks, including organizing invoices, preparing documentation, and supporting timely processing.

• Maintain accurate administrative records related to visitors, office inventory, and general office operations

• Experience supporting administrative office operations in a detail-oriented setting.
• Background in front desk, receptionist, or customer-facing office support roles.
• Ability to manage visitor access procedures with attention to safety, accuracy, and professionalism.
• Experience ordering, organizing, and maintaining office supply inventory.
• Familiarity with accounts payable processes and basic invoice handling.
• Strong communication and interpersonal skills with the ability to interact effectively with a wide range of visitors and staff.
• Highly organized with the ability to manage multiple tasks and maintain a dependable office presence.